Personal Assistant

East of England Community Health and Care NHS Trust; St. Ives; On-site; GBP 29,000 - 43,000; Full time

Job summary

East of England Community Health and Care NHS Trust is seeking a confident, highly organised Personal Assistant to support senior leaders in the Chief Nurse's Directorate. The role involves managing complex diaries, coordinating meetings, producing agendas, minutes, and high-quality reports, and handling confidential information with discretion.

You will provide admin and secretarial support to two Deputy Chief Nurses and senior colleagues, maintain filing systems, support workforce

Qualifications

• Experience in providing personal assistance or secretarial support at a senior level.
• Strong diary management and minute taking skills.
• Ability to handle sensitive information with professionalism and discretion.

Responsibilities

• Manage complex diaries and coordinate meetings for senior leaders.
• Prepare agendas and meeting papers, take accurate minutes and monitor actions.
• Produce high-quality reports, presentations and correspondence.
• Maintain effective filing systems and support workforce administration processes.
• Ensure information governance requirements are met and records are well managed.

Skills

Diary management

Minute taking

Meeting coordination

Communication

Organisational skills

Confidentiality

Discretion

Information governance

Tools

Microsoft 365

Job description

We are seeking a confident experienced, & highly organised Personal Assistant to join the Chief Nurse's Directorate within East of England Community Health and Care NHS Trust. This key role provides comprehensive administrative, secretarial & organisational support to two Deputy Chief Nurses, the Assistant Director of Allied Health Professionals and the Assistant Director of Professional Practice (Nursing)., The post holder will provide a comprehensive Personal Assistant service to senior leaders within the Chief Nurse's Directorate, supporting the effective management of a wide range of administrative and organisational activities.

The successful candidate will manage complex diaries, coordinate meetings, act as a key point of contact for enquiries, and handle sensitive information with professionalism and discretion. Responsibilities include preparing agendas and meeting papers, taking accurate minutes, monitoring actions, and producing high-quality reports, presentations and correspondence.

The role also involves maintaining effective filing systems, supporting workforce administration processes, and ensuring records are managed in line with information governance requirements. Working closely with colleagues across the Trust, the post holder will provide responsive support to help deliver priorities relating to patient safety, patient experience, professional practice, governance and quality improvement.

We're looking for a professional, proactive and adaptable individual who can confidently manage competing priorities & maintain excellent attention to detail. You'll play a vital role in supporting the delivery of high-quality, safe and effective services by providing senior leaders with efficient, responsive business support.

The successful candidate will possess excellent communication & organisational skills, be able to work independently using initiative and judgement, & demonstrate the highest standards of confidentiality & professionalism. Proven experience of diary management, minute taking, meeting coordination & the use of Microsoft 365 applications is essential.

This is an ideal opportunity to work closely with senior leaders, contribute to priorities across patient safety, patient experience, professional practice, & quality improvement.

Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.

There's one reason why our services are outstanding - and that's our amazing staff who, for the seventh year running, rated us incredibly highly in the national staff survey.