Directorate Personal Assistant & Diary Manager

Trust Wide; Greater London; Sur place; GBP 26 000 - 36 000; Plein temps

Avantages offerts par ce poste

Flexible working

Career development

Wellbeing support

Résumé du poste

Imperial College Healthcare NHS Trust is seeking a highly organised Directorate Personal Assistant to support the Cardiac Directorate. The role focuses on high-quality PA and administrative support, managing diaries, meetings, and confidential information within a busy NHS setting.

You will coordinate meetings, prepare papers, take minutes, and help produce reports and presentations while acting as a professional point of contact for internal and external colleagues.

Qualifications

• Degree or equivalent qualification or experience.
• Able to undertake confidential work.
• Confidentially manage MS Office applications.
• Ability to coordinate complex meetings.
• Ability to work under pressure with tight deadlines.
• Experience in diary management (Desirable).
• Experience working with a senior team (Desirable).
• Proven experience as a secretary/PA.

Responsabilités

• Providing high-quality PA and administrative support to the Directorate leadership team.
• Proactively managing diaries, meetings, appointments and competing priorities.
• Coordinating meetings, preparing agendas and papers, taking accurate minutes and monitoring actions.
• Supporting the preparation and coordination of correspondence, reports, presentations and other Directorate documentation.
• Acting as a professional point of contact for internal and external colleagues.
• Maintaining effective administrative systems and supporting the timely flow of information across the Directorate.
• Following up actions and deadlines on behalf of the Directorate leadership team.
• Handling sensitive and confidential information appropriately; supporting wider Directorate priorities and projects as required.

Connaissances

Secretarial/PA experience

Administrative systems

MS Office proficiency

Communication skills

Formation

Degree or equivalent qualification or experience

Outils

Microsoft Word

Excel

PowerPoint

MS Teams

Outlook

Description du poste

Imperial College Healthcare NHS Trust is seeking a highly organised Directorate Personal Assistant to support the Cardiac Directorate. The role focuses on high-quality PA and administrative support, managing diaries, meetings, and confidential information within a busy NHS setting.

You will coordinate meetings, prepare papers, take minutes, and help produce reports and presentations while acting as a professional point of contact for internal and external colleagues.