Executive Personal Assistant

FYST; Remote; GBP 60,000 - 80,000; Full time

Job summary

A growing fintech company in the UK is looking for a Lifestyle & Operations Manager to act as the mini-CEO of a private family ecosystem. You will manage personal and family logistics, oversee international travel arrangements, and coordinate household staff while ensuring financial oversight. The ideal candidate has over 3 years of experience in similar roles within UHNW families. This position offers opportunities for growth, a supportive work environment, and the ability to work remotely.

Benefits

Career prospects

Work with passionate coworkers

Flexible remote work

Qualifications

• 3+ years of experience as a Personal Assistant, Operations Manager, or Lifestyle Manager.
• Proven ability to build systems and processes.
• Fluent in English (C1), Russian/Latvian/Ukrainian a plus.

Responsibilities

• Manage personal, family, and business calendars.
• Plan and coordinate international travel end-to-end.
• Oversee properties and manage contractors.
• Conduct monthly reconciliation of family expenses.
• Coordinate household staff and external providers.
• Maintain all processes in Notion.

Skills

Strategic thinking

Autonomy

Attention to detail

Emotional intelligence

Calm under pressure

Job description

About The Role

We are looking for far more than a traditional Personal Assistant. This is a Lifestyle & Operations Manager: someone who operates as the mini‑CEO of a private family ecosystem, taking ownership of logistics, travel, property, staff, finances, systems, and the overall flow of life. Your mission is to remove 90% of operational, domestic, organizational and process‑related questions from the principal’s plate with structure, taste, and flawless execution. You will work directly with an UHNW entrepreneur and family, shaping order, clarity and efficiency in every dimension of their lives.

This role requires strategic thinking, high autonomy, minimalism, excellent taste and a calm, system‑oriented mind.

What You'll Be Working On

• Personal & Family Logistics: Full management of personal, family and business calendars, children’s schedules, schools, activities, and monitoring and managing all personal/family documents and renewals.
• Travel Management (UHNW / VIP Level): End‑to‑end planning of international travel – flights, VIP terminals, hotels, villas, visas, transfers – coordination with concierge services, restaurants, drivers, budget control and quality assurance for each journey.
• Property & Household Management: Full oversight of properties, managing contractors (gardeners, engineers, maintenance teams, smart‑home systems), repairs, service contracts, expense tracking and plan‑vs‑fact reporting.
• Operational Finances: Monthly reconciliation of family expenses, budgeting and cash‑flow oversight, subscription management and recurring payments.
• Staff Coordination: Scheduling, task management, payments, quality control and communication with household staff and external providers.
• Systems & Organization: Building and maintaining all processes in Notion, structuring files, documents, databases, creating checklists, standards and operating procedures.

What You Need To Succeed In This Role

• At least 3+ years of experience as a Personal Assistant, Operations Manager or Lifestyle Manager within UHNW families or Family Offices.
• Proven ability to build systems and processes, not just execute instructions.
• High autonomy – take ownership, make decisions independently and bring complete solutions.
• Exceptional attention to detail, structure and follow‑through – nothing slips through the cracks.
• Strong empathy, diplomacy and emotional intelligence – work seamlessly with people of different personalities and expectations.
• Ability to stay calm under pressure, handle rapid changes and maintain composure in demanding environments.
• Fluent English (C1) – written and spoken. Russian / Latvian / Ukrainian language is a strong plus, but not required.

What We Offer

• Opportunity to make something great even greater – you can be the reason why we grow, develop and become the best fintech company on the market.
• Career prospects – we are young, ambitious and it is important that our employees grow with us.
• Work with passionate coworkers.
• Compensation that fully corresponds to the competence and knowledge.
• Remote work.

You can find out more about our team, our values, and the unique ways we celebrate our successes here: https://fyst.com/culture.