Executive PA to Managing Director — Projects & Strategy

Lucy Walker Recruitment Limited; Leeds; On-site; GBP 30,000 - 42,000; Full time

Job summary

Lucy Walker Recruitment Limited is partnering with our client to recruit an experienced Personal Assistant to provide high-level support to the Managing Director. The role requires initiative, organisation, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will handle a dynamic diary, coordinate meetings, prepare documents, and drive project progress. IT skills (Microsoft Office) and interest in AI tools to boost efficiency are valued.

Qualifications

• Proven PA experience at Managing Director or senior executive level.
• Outstanding diary management and organisational abilities.
• Strong project coordination with deadlines and deliverables.
• Excellent communication and stakeholder management skills.
• Experience arranging travel and managing expenses.
• Proficient IT skills, including Microsoft Office; interest in using AI tools.

Responsibilities

• Manage a complex and frequently changing diary, prioritising appointments and resolving scheduling conflicts.
• Coordinate meetings with internal teams, clients, suppliers and external stakeholders, ensuring the MD is well prepared.
• Prepare meeting agendas and documentation, take minutes where required, and track actions through to completion.
• Take ownership of project coordination, monitoring deadlines, following up with stakeholders and ensuring agreed actions are delivered.
• Proactively identify potential issues, highlight priorities and recommend solutions where appropriate.
• Arrange business travel, accommodation and itineraries, alongside managing expenses and receipts.
• Manage correspondence and provide wider administrative and business support as required.
• Build strong working relationships across the business, communicating professionally with stakeholders at all levels.
• Handle confidential and commercially sensitive information with discretion.
• Identify opportunities to improve processes, embrace new ways of working and utilise AI tools to improve efficiency and productivity.

Skills

Diary management

Organisational skills

Project coordination

Communication

Stakeholder management

Travel arrangement

Discretion

Tools

Microsoft Office

Job description

Lucy Walker Recruitment Limited is partnering with our client to recruit an experienced Personal Assistant to provide high-level support to the Managing Director. The role requires initiative, organisation, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will handle a dynamic diary, coordinate meetings, prepare documents, and drive project progress. IT skills (Microsoft Office) and interest in AI tools to boost efficiency are valued.