Executive PA to Managing Director | Board & Strategy

LPUK LeasePlan UK Ltd; West of England; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pension scheme

Annual salary review and bonus scheme

GAYE (Give As You Earn)

Employee referral scheme (£1,000)

Retail discounts programme

GymFlex membership

Job summary

Ayvens is seeking an experienced Personal Assistant to support our Managing Director and help keep the business running smoothly.

In a fast-paced role you will manage a busy diary, coordinate activity across teams, prepare board papers, arrange travel and act as a key point of contact for internal and external stakeholders.

You will build strong relationships, safeguard confidential information and explore new technology and AI to improve efficiency.

Qualifications

• Experience supporting a CEO/Managing Director or senior executive.
• Exceptional organisational skills and ability to manage multiple priorities.
• Strong communication skills with stakeholders at all levels.
• Experience producing reports, presentations and Board papers.
• Independent worker with initiative and sound decision-making.
• Advanced Microsoft 365 skills (Outlook, PowerPoint, Word, Excel, Teams).
• Calm, professional approach under busy conditions.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a busy and changing diary with priority focus.
• Act as main point of contact for internal and external stakeholders.
• Prepare presentations, reports, meeting packs and briefing papers.
• Organise Board and leadership meetings, agendas and minutes.
• Track actions and key priorities; ensure nothing slips through the cracks.
• Support business projects and coordinate cross‑team activity.
• Arrange travel, events and meetings.
• Build relationships with colleagues, partners and external contacts.
• Explore use of AI and new technology to improve processes.
• Support Director of Risk & Compliance with governance/Board activities.

Skills

Executive support

Organization

Communication

Board papers

Independence

Microsoft 365

Discretion

Calm under pressure

Tools

Microsoft 365

Job description

Ayvens is seeking an experienced Personal Assistant to support our Managing Director and help keep the business running smoothly.

In a fast-paced role you will manage a busy diary, coordinate activity across teams, prepare board papers, arrange travel and act as a key point of contact for internal and external stakeholders.

You will build strong relationships, safeguard confidential information and explore new technology and AI to improve efficiency.