Office Manager/Executive Assistant

Katiebard; Walsall; On-site; GBP 38,000 - 46,000; Full time

Job summary

Katie Bard is recruiting an experienced Office Manager / Executive Assistant to provide high-level support to the Managing Director of our growing SME in the infrastructure sector. The role combines executive support, office management and business administration with real opportunities to impact the organisation.

Key responsibilities include managing the MD’s diary and inbox, coordinating board meetings, overseeing office operations, supporting HR processes and ensuring GDPR compliance, while

Qualifications

• Experience as EA/supporting a senior leader.
• Strong organisational and stakeholder management skills.
• Advanced Microsoft 365 skills and diary management.

Responsibilities

• Manage MD's diary, inbox, travel and priorities.
• Coordinate board/leadership meetings, papers, minutes and actions.
• Oversee office operations, facilities, budgets and fleet administration.
• Support recruitment, onboarding, HR administration and payroll processes.

Job description

We are recruiting for an experienced Office Manager / Executive Assistant to provide high-level support to the Managing Director of a growing business within the infrastructure sector.This is a varied, hands-on role combining executive support, office management and business administration, with the opportunity to make a real impact within a growing organisation.

Key Responsibilities:

• Manage the Managing Director’s diary, inbox, travel arrangements and priorities.
• Coordinate board and leadership meetings, prepare papers, take minutes and track actions.
• Oversee the day-to-day running of the office, including facilities, suppliers, budgets and fleet administration.
• Support recruitment, onboarding, HR administration and payroll processes.
• Maintain compliance records, policies, documentation and GDPR practices.
• Coordinate business projects, company events and internal communications.
• Identify opportunities to improve processes, systems and office efficiency.

About You:

• Proven experience as an EA supporting a senior leader, ideally alongside office management responsibilities.
• Strong organisational, communication and stakeholder management skills.
• Confident managing competing priorities and working independently.
• Advanced Microsoft 365 skills, including Outlook, Excel, PowerPoint and Teams.
• Experience in board support, minute-taking and project coordination.
• A discreet, proactive and solutions-focused approach.
• Experience within utilities, construction, property or a growing SME would be advantageous.

Katie Bard is an Equal Opportunities Employer.