Executive PA to COO | Glasgow Head Office Ops

Pertemps Bond; Paisley; On-site; GBP 32,000 - 42,000; Full time

Job summary

Pertemps Bond is seeking an experienced Personal Assistant to support the Chief Operating Officer in Glasgow. The role combines executive diary management, meeting coordination and a pivotal function ensuring the head office runs smoothly.

You will manage calendars, travel, and critical documents while coordinating facilities and executive admin across the team in a fast-paced environment.

Qualifications

• Experience supporting Directors or senior leadership teams.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Experience coordinating complex diaries, meetings and travel arrangements.

Responsibilities

• Provide PA support to the Chief Operating Officer.
• Manage a busy executive diary and schedule appointments.
• Coordinate meetings from start to finish with invitations, agendas and papers.
• Arrange UK and international travel with itineraries.
• Prepare, format and proofread executive documents and reports.
• Act as first point of contact for stakeholders and handle inquiries.
• Attend meetings, take minutes and track actions.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Minute-taking

Confidential handling

Tools

Outlook

Word

Excel

PowerPoint

Job description

Pertemps Bond is seeking an experienced Personal Assistant to support the Chief Operating Officer in Glasgow. The role combines executive diary management, meeting coordination and a pivotal function ensuring the head office runs smoothly.

You will manage calendars, travel, and critical documents while coordinating facilities and executive admin across the team in a fast-paced environment.