Personal Assistant

JAM Recruitment Ltd; City of Edinburgh; On-site; GBP 28,000 - 32,000; Full time

Job summary

Pertemps Scotland Perms is seeking an experienced Personal Assistant to provide proactive secretarial support from Edinburgh. The role requires handling diaries, inboxes, document preparation, travel arrangements and client communications for senior colleagues on a 12-month fixed-term contract.

A background in litigation and meticulous attention to deadlines are essential. You will contribute to financial administration and meeting coordination, ensuring accuracy and smooth operation across busy

Qualifications

• Experience as PA/EA is required and prior litigation exposure is essential.
• Excellent organisational and time-management skills are essential.
• Strong attention to detail and a high level of accuracy.
• Ability to manage competing priorities and meet deadlines.
• Proficiency with Microsoft Office and other business systems.

Responsibilities

• Provide comprehensive PA/secretarial support to senior colleagues.
• Coordinate diaries and inboxes, prepare documentation, and arrange travel.
• Draft and format correspondence and documents, including large/complex files.
• Liaise with internal departments for finance, IT, facilities and admin needs.
• Support billing, invoicing processes, and time recording.
• Maintain accurate client and matter administration and archiving.

Skills

PA/EA experience

Litigation experience

Organisation & time-management

Attention to detail

MS Office proficiency

Tools

Microsoft Office

Job description

Based in Edinburgh, this full-time Personal Assistant position offers a salary between £28,000 and £32,000 per annum on a 12-month fixed-term contract. The role requires an experienced PA or Executive Assistant with prior litigation exposure to deliver proactive secretarial support. Your duties will include coordinating diaries and inboxes, preparing documentation, arranging travel, and managing client communications for senior colleagues. Financial administration and meeting organisation also feature prominently. Accuracy and strict adherence to deadlines are essential within this professional setting. Pertemps Scotland Perms seeks a candidate who can handle a varied workload independently and provide seamless administrative assistance from the outset. This contract suits a detail-oriented professional seeking a temporary assignment.

The Role

The successful candidate will provide effective and efficient PA support, managing a varied workload and ensuring that all tasks are completed accurately and within required deadlines. The role will involve supporting senior colleagues with diary and inbox management, document preparation, meetings, travel arrangements, client communication and financial administration.

Key Responsibilities

• Provide comprehensive PA and secretarial support to senior colleagues.
• Prepare, format and proofread correspondence, documentation and presentations.
• Draft correspondence and documents on behalf of senior colleagues.
• Produce and amend large and complex documents, including using track changes and document comparison tools.
• Assist with the preparation of relevant documentation for court when required.
• Manage busy diaries, arrange meetings and coordinate meeting requirements.
• Organise meetings, including rooms, technology, catering and attendees, and take minutes where required.
• Manage inboxes and correspondence, including providing cover during periods of absence.
• Manage client and matter administration, ensuring relevant processes and documentation are completed accurately.
• Liaise with internal departments to coordinate finance, IT, facilities and other administrative requirements.
• Support billing and invoicing processes, including dealing with queries and purchase orders.
• Process expenses and assist with accurate time recording.
• Arrange travel, accommodation and detailed itineraries.
• Maintain accurate client and contact information.
• Assist with filing, scanning, document management and archiving.
• Build and maintain effective working relationships with colleagues, clients and external contacts.
• Provide wider administrative support as required.
• Undertake ad hoc administrative duties and projects when required.

About You

• Previous experience as a PA or Executive Assistant.
• Previous litigation experience is essential.
• Excellent organisational and time-management skills.
• Strong attention to detail and a high level of accuracy.
• The ability to manage competing priorities and work effectively to deadlines.
• Excellent written and verbal communication skills.
• A proactive and flexible approach.
• Strong IT skills and confidence using Microsoft Office and other business systems.
• The ability to work independently while also contributing effectively to a wider support function.