PA to the CEO

Oyster; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Oyster in London is seeking an experienced Personal Assistant to provide dedicated support to its Chief Executive Officer. This high-visibility role requires exceptional organisation, discretion and the ability to manage multiple priorities in a fast-paced environment.

You will manage the CEO's diary, coordinate meetings and travel, prepare reports and briefing papers, and act as a trusted partner to enable delivery of key business objectives while safeguarding confidentiality.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar senior support role.
• Experience supporting a CEO or senior executive.
• Outstanding diary and inbox management skills.
• Excellent written and verbal communication abilities.
• Strong organisational skills with attention to detail.
• Ability to work independently and manage competing priorities.
• Discretion when handling sensitive information.
• Experience supporting board-level executives is advantageous.

Responsibilities

• Proactively manage the CEO's complex diary and prioritise appointments.
• Coordinate internal and external meetings, agendas, and board packs.
• Act as the first point of contact for communications to the CEO.
• Organise domestic and international travel and logistics.
• Prepare reports, presentations, briefing papers, and business documents.
• Track actions from meetings and ensure deadlines are met.
• Build relationships with senior leaders, clients, and partners.
• Support board meetings with administration and minute-taking.
• Assist with events, projects, and wider business initiatives.
• Handle confidential information with integrity.

Skills

Diary management

Executive support

Stakeholder management

Discretion

Communication

Microsoft Office

Tools

Outlook

Word

PowerPoint

Teams

Excel

Job description

An established and growing organisation is seeking an experienced Personal Assistant to provide dedicated support to its Chief Executive Officer.

This is a highly visible role requiring exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a trusted partner to the CEO, ensuring the smooth running of the executive office and enabling

effective delivery of key business objectives.

Key Responsibilities

• Proactively manage the CEO's complex diary, prioritising appointments and resolving scheduling conflicts.
• Coordinate internal and external meetings, including preparation of agendas, board packs, presentations, and meeting notes.
• Act as the first point of contact for communications directed to the CEO, managing correspondence with professionalism and discretion.
• Organise domestic and international travel, accommodation, itineraries, and associated logistics.
• Prepare high-quality reports, presentations, briefing papers, and business documents.
• Track and monitor actions arising from meetings, ensuring deadlines are met and stakeholders remain accountable.
• Build and maintain strong relationships with senior leaders, clients, partners, and external stakeholders.
• Support leadership and board meetings through administration, minute-taking, and coordination of follow-up actions.
• Assist with company events, projects, and wider business initiatives as required.
• Handle confidential and commercially sensitive information with the utmost integrity.

Candidate Profile

The ideal candidate will be a proactive, professional, and highly organised individual with previous experience supporting senior executives at C-suite level.

Essential Experience & Skills

• Proven experience as a Personal Assistant, Executive Assistant, or similar senior support role.
• Experience supporting a CEO, Managing Director, CFO, or other senior executive.
• Outstanding diary and inbox management skills.
• Excellent written and verbal communication abilities.
• Strong organisational skills with exceptional attention to detail.
• Ability to work independently, manage competing priorities, and remain calm under pressure.
• Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, Teams, and Excel.
• Professional, confident, and capable of engaging with stakeholders at all levels.
• Absolute discretion when handling sensitive information.
• Experience supporting board-level executives.
• Exposure to a fast-growth, private equity-backed, professional services, property, or commercial environment.
• Project coordination and event management experience.