EXECUTIVE ASSISTANT

Talentsure; Glasgow; Hybrid; GBP 38,000 - 46,000; Full time

Benefits offered by this job

Flexible & Hybrid Working

Generous Annual Leave

Health & Wellbeing

Financial Benefits

Family-Friendly Policies

Perks & Lifestyle

Job summary

Talentsure seeks an Executive Assistant in Glasgow, working hybrid, 37.5 hours per week, Mon-Fri 9-5. The role supports senior leadership with agile, strategic diary and document management in a fast-paced corporate environment.

You will coordinate travel, prepare agendas and briefings, and handle communications with discretion while contributing to high-level strategic initiatives. The position offers a competitive salary, flexible hybrid options, and opportunities to work across the UK

Qualifications

• Significant experience supporting senior management in a fast-paced environment.
• Advanced MS Office skills, including Word, Excel and PowerPoint.
• Strong written and spoken communication with discretion.
• Ability to manage multiple priorities and plan strategically.

Responsibilities

• Respond to and manage incoming admin requests from senior executives.
• Proactively manage complex calendars and strategic meeting planning.
• Prepare meeting agendas, briefing papers and presentations.
• Screen communications and act as gatekeeper for executives.
• Coordinate travel, accommodation and event logistics.
• Support budget tracking and onboarding/offboarding processes.

Skills

Executive support

MS Office

AI tools

Communication

Discretion

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Copilot

Job description

Executive Assistant

Location: Glasgow / Hybrid

Hours: 37.5 hours a week (Monday – Friday, 9:00am – 5:00pm)

Salary: Up to £42,000 per annum (Depending on Experience)

Contract: Permanent, Full-Time

About the Opportunity

An exceptional opportunity has arisen for a high-calibre Executive Assistant to join a leading, award winning corporate organisation.

This is not a traditional 1:1 support role. Our client operates a sophisticated, agile support model where the Executive Support team manages incoming requests and tasks directly from various senior leadership and UK Executive Team members. This is a fast-paced, high-visibility position perfect for an Executive Assistant who thrives on variety, collaboration, and working within a modern, forward-thinking corporate environment.

If you want to step away from traditional support structures and work as part of a highly dynamic, collaborative team, this role offers a fantastic platform to showcase your skills and gain valuable exposure to high-level corporate strategy.

Key Responsibilities

• Agile Executive Support: Respond to and manage incoming administrative requests from multiple senior executives, ensuring high-priority tasks are addressed efficiently.
• Strategic Diary Management: Proactively manage complex calendars, making strategic decisions on meeting precedence and liaising closely with other Executive Support team members.
• High-Level Documentation: Construct and produce detailed meeting agendas, briefing papers, and professional PowerPoint presentations for key strategy meetings.
• Communication Management: Screen and manage verbal and written communications for executive members, acting as a professional and effective gatekeeper.
• Logistics & Events: Coordinate complex travel, accommodation, and venue bookings, while providing coordination support for corporate roadshows and engagement events.
• Operational Administration: Support budget tracking, process executive expense claims, and manage the administrative onboarding and offboarding processes for team members.

What We Are Looking For

We are seeking a proactive, self-motivated professional who remains calm under pressure and uses their initiative to solve problems before they scale. To be successful in this role, you will need:

• Proven Experience: Significant experience working at Senior Management or Personal Assistant level, ideally within a rapidly changing, fast-paced corporate environment.
• Technical Proficiency: Advanced skills in Microsoft Word, PowerPoint, Excel, and Outlook. Experience using modern AI tools (such as Copilot) to drive daily administrative efficiencies is highly desirable.
• Communication Excellence: Exceptional verbal and written communication skills with the ability to adapt your tone for various senior and executive audiences.
• Organisational Mastery: Outstanding ability to handle multiple conflicting priorities and manage the expectations of senior stakeholders.
• Absolute Discretion: A proven track record of handling highly business-sensitive and confidential information with absolute discretion.

Salary, Benefits & Culture

This organisation has been officially recognised as a leading UK employer, offering an inclusive, collaborative, and highly supportive environment where your development and support skills are fully valued. Alongside a highly competitive salary, you will receive a comprehensive and flexible rewards package:

• Flexible & Hybrid Working: Modern hybrid working options designed to support work-life balance, with flexibility around working hours and genuine part-time or job-share arrangements available.
• Generous Annual Leave: A highly competitive annual leave allowance with options to customise your holiday balance through buying and selling schemes.
• Health & Wellbeing: Comprehensive healthcare options, including dental plans, health cash plans, screening services, and dedicated mental health and wellness support.
• Financial Benefits: Highly competitive corporate pension plans, regular salary reviews, discretionary bonus schemes, and exclusive employee savings and loan initiatives.
• Family-Friendly Policies: Enhanced paid parental and partner leave schemes, alongside structured return-to-work programmes to support family life.
• Perks & Lifestyle: Tech saving schemes, cycle-to-work programs, vehicle scheme options, and a variety of corporate lifestyle discounts and social club events.