Executive & Central Services Administrator

Turner & Townsend; Greater London; On-site; GBP 22,000 - 30,000; Full time

Job summary

Turner & Townsend is seeking a proactive and highly organised administrator to support our Central Services teams, including HR, Marketing and Corporate Responsibilities. You will manage Directors’ diaries, organize meetings, and coordinate travel arrangements in a fast-paced professional services environment.

In this role you will handle correspondence, track actions, prepare meeting materials, and assist with procurement and invoices.

Qualifications

• Experience in an administrative or team support role.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Experience managing complex diaries and supporting senior stakeholders.
• Proactive, adaptable and able to work independently with minimal supervision.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling confidential information with discretion.
• Experience organising meetings, events and travel arrangements.
• Basic finance administration including purchase orders and invoicing.
• Strong attention to detail and customer service skills.
• Knowledge of construction and/or professional services sector is desirable.
• Experience with Dynamics365 for purchase orders and expense reconciliation.

Responsibilities

• Support Directors with diary management, scheduling appointments, and coordinating internal and external meetings, including room bookings and refreshments.
• Organise meetings, prepare agendas, take minutes, and track resulting actions.
• Manage inboxes and respond to queries in a timely and professional manner.
• Coordinate team events, workshops, and off-site meetings.
• Manage travel and accommodation bookings as required.
• Monitor key deadlines and proactively follow up on outstanding actions.
• Support procurement and supplier processes, including raising purchase orders and processing invoices.
• Provide general administrative support to the wider team, including business development activities and ad hoc requests.

Skills

Diary management

Organisational skills

Communication

Meeting coordination

Travel arrangements

Confidential information handling

Customer service

Tools

Dynamics365

Outlook

Excel

PowerPoint

Teams

Job description

Turner & Townsend is seeking a proactive and highly organised administrator to support our Central Services teams, including HR, Marketing and Corporate Responsibilities. You will manage Directors’ diaries, organize meetings, and coordinate travel arrangements in a fast-paced professional services environment.

In this role you will handle correspondence, track actions, prepare meeting materials, and assist with procurement and invoices.