Team Administrator

Turner & Townsend; Greater London; On-site; GBP 22,000 - 30,000; Full time

Job summary

Turner & Townsend is seeking a proactive and highly organised administrator to support our Central Services teams, including HR, Marketing and Corporate Responsibilities. You will manage Directors’ diaries, organize meetings, and coordinate travel arrangements in a fast-paced professional services environment.

In this role you will handle correspondence, track actions, prepare meeting materials, and assist with procurement and invoices.

Qualifications

• Experience in an administrative or team support role.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Experience managing complex diaries and supporting senior stakeholders.
• Proactive, adaptable and able to work independently with minimal supervision.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling confidential information with discretion.
• Experience organising meetings, events and travel arrangements.
• Basic finance administration including purchase orders and invoicing.
• Strong attention to detail and customer service skills.
• Knowledge of construction and/or professional services sector is desirable.
• Experience with Dynamics365 for purchase orders and expense reconciliation.

Responsibilities

• Support Directors with diary management, scheduling appointments, and coordinating internal and external meetings, including room bookings and refreshments.
• Organise meetings, prepare agendas, take minutes, and track resulting actions.
• Manage inboxes and respond to queries in a timely and professional manner.
• Coordinate team events, workshops, and off-site meetings.
• Manage travel and accommodation bookings as required.
• Monitor key deadlines and proactively follow up on outstanding actions.
• Support procurement and supplier processes, including raising purchase orders and processing invoices.
• Provide general administrative support to the wider team, including business development activities and ad hoc requests.

Skills

Diary management

Organisational skills

Communication

Meeting coordination

Travel arrangements

Confidential information handling

Customer service

Tools

Dynamics365

Outlook

Excel

PowerPoint

Teams

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

We are looking for a proactive and highly organised administrator to support our Central Services teams, including HR, Marketing and Corporate Responsibilities.

Main purpose of role

• Support Directors with diary management, scheduling appointments, and coordinating internal and external meetings, including room bookings and refreshments.
• Organise meetings, prepare agendas, take minutes, and track resulting actions.
• Manage inboxes and respond to queries in a timely and professional manner.
• Coordinate team events, workshops, and off-site meetings.
• Manage travel and accommodation bookings as required.
• Monitor key deadlines and proactively follow up on outstanding actions.
• Support procurement and supplier processes, including raising purchase orders and processing invoices.
• Provide general administrative support to the wider team, including business development activities and ad hoc requests.

Qualifications

• Previous experience in an administrative or team support role.
• Strong organisational skills, with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Experience managing complex diaries and supporting senior stakeholders.
• Proactive, adaptable, and able to work independently with minimal supervision.
• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience handling confidential information with discretion.
• Experience organising meetings, events, and travel arrangements.
• Basic finance administration experience, including purchase orders and invoicing.
• Strong attention to detail and customer service skills.
• Knowledge of the construction and/or professional services sector is desirable.
• Experience working in Dynamics365 (in relation to raising purchase orders and expense reconciliation)

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: