Executive Assistant to VP, Global Leadership (Paddington)

Mars; Greater London; On-site; GBP 50,000 - 65,000; Full time

Job summary

Mars in Paddington seeks an experienced Executive Assistant to provide dedicated support to a member of our global leadership team. This on-site role demands exceptional organisation, proactive problem-solving, and the ability to manage confidential information with discretion.

You will coordinate diaries, meetings, travel, and events, working closely with senior stakeholders and across teams to ensure seamless operations for the Global Leadership Team.

Qualifications

• Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
• Excellent written and verbal communication skills, with the ability to build effective relationships at all levels.
• Exceptional organisational and prioritisation skills, with a keen eye for detail.
• A proactive and solutions-focused approach, anticipating needs and resolving challenges before they arise.
• Sound judgement and the confidence to make informed decisions and manage competing priorities.
• A collaborative mindset, with the ability to work effectively across teams and with senior stakeholders.
• High levels of professionalism, discretion, and confidentiality when handling sensitive information.
• Experience using Ariba, Concur, and/or Mobilexpense is advantageous.

Responsibilities

• Act as the primary contact for the VP, managing communications, meetings, and stakeholder requests.
• Provide proactive executive support, including diary management, prioritisation, and issue resolution.
• Support various projects and agendas for associates within the Executive team.
• Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
• Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
• Coordinate leadership events, including venues, travel, catering, and event logistics.
• Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.

Skills

Executive support to senior leaders

Diary management

Stakeholder management

Cross-functional collaboration

Tools

Ariba

Concur

Mobilexpense

Job description

Mars in Paddington seeks an experienced Executive Assistant to provide dedicated support to a member of our global leadership team. This on-site role demands exceptional organisation, proactive problem-solving, and the ability to manage confidential information with discretion.

You will coordinate diaries, meetings, travel, and events, working closely with senior stakeholders and across teams to ensure seamless operations for the Global Leadership Team.