Executive Assistant to Global Leaders | Travel & Events

Rex; Greater London; On-site; GBP 35,000 - 52,000; Full time

Job summary

Marex Group plc is seeking an experienced Executive Assistant to provide administrative support to a pool of senior leaders, focusing on travel, invoicing, expense processing and events coordination. The role involves coordinating with departments, vendors and external guests, while maintaining organised schedules and communications.

The successful candidate will be a proactive team player with strong attention to detail, excellent time management and a solid understanding of regulatory and

Qualifications

• Experience using Travel and Expenses platforms.
• Experience supporting senior managers and executives.
• Proactive and detail-oriented with strong organisational skills.
• Excellent communication and time management abilities.
• Experience in a regulated environment and awareness of risk/compliance.

Responsibilities

• Arrange all aspects of business travel, prepare agendas and itineraries.
• Assist with processing and coding invoices and submitting expenses per policy.
• Coordinate events, town halls and vendor coordination.
• Maintain email groups and support executive scheduling.
• Organise meetings with external guests, reception liaison and room setup.
• Coordinate desk moves and provide cover for Executive Support Team.

Skills

Travel and Expenses platforms

Team player

Time management

Attention to detail

Proactive approach

Problem solving

Regulatory environment knowledge

Communication skills

Relationship building

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Marex Group plc is seeking an experienced Executive Assistant to provide administrative support to a pool of senior leaders, focusing on travel, invoicing, expense processing and events coordination. The role involves coordinating with departments, vendors and external guests, while maintaining organised schedules and communications.

The successful candidate will be a proactive team player with strong attention to detail, excellent time management and a solid understanding of regulatory and