Executive Assistant - Global Petcare

Mars; Greater London; On-site; GBP 50,000 - 65,000; Full time

Job summary

Mars in Paddington seeks an experienced Executive Assistant to provide dedicated support to a member of our global leadership team. This on-site role demands exceptional organisation, proactive problem-solving, and the ability to manage confidential information with discretion.

You will coordinate diaries, meetings, travel, and events, working closely with senior stakeholders and across teams to ensure seamless operations for the Global Leadership Team.

Qualifications

• Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
• Excellent written and verbal communication skills, with the ability to build effective relationships at all levels.
• Exceptional organisational and prioritisation skills, with a keen eye for detail.
• A proactive and solutions-focused approach, anticipating needs and resolving challenges before they arise.
• Sound judgement and the confidence to make informed decisions and manage competing priorities.
• A collaborative mindset, with the ability to work effectively across teams and with senior stakeholders.
• High levels of professionalism, discretion, and confidentiality when handling sensitive information.
• Experience using Ariba, Concur, and/or Mobilexpense is advantageous.

Responsibilities

• Act as the primary contact for the VP, managing communications, meetings, and stakeholder requests.
• Provide proactive executive support, including diary management, prioritisation, and issue resolution.
• Support various projects and agendas for associates within the Executive team.
• Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
• Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
• Coordinate leadership events, including venues, travel, catering, and event logistics.
• Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.

Skills

Executive support to senior leaders

Diary management

Stakeholder management

Cross-functional collaboration

Tools

Ariba

Concur

Mobilexpense

Job description

Job Description:

Job Title: Executive Assistant - Global Petcare

Location: Paddington

We are seeking an experienced and proactive Executive Assistant to provide dedicated support to a member of our global leadership team based in Paddington.

This is a pivotal role requiring exceptional organisational skills, outstanding communication, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be highly professional, resourceful, and able to anticipate needs, exercise sound judgment, and deliver seamless support to senior stakeholders. You will act as a trusted partner, managing sensitive and confidential information with discretion while building effective relationships across the business. Collaboration with senior leaders and the wider global Executive Assistant community will be key to success in this role.

This is an on-site position based in our Paddington office.

What are we looking for?

• Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
• Excellent written and verbal communication skills, with the ability to build effective relationships at all levels.
• Exceptional organisational and prioritisation skills, with a keen eye for detail.
• A proactive and solutions-focused approach, anticipating needs and resolving challenges before they arise.
• Sound judgement and the confidence to make informed decisions and manage competing priorities.
• A collaborative mindset, with the ability to work effectively across teams and with senior stakeholders.
• High levels of professionalism, discretion, and confidentiality when handling sensitive information.
• Experience using Ariba, Concur, and/or Mobilexpense is advantageous.

What will be your key responsibilities?

• Act as the primary contact for the VP, managing communications, meetings, and stakeholder requests.
• Provide proactive executive support, including diary management, prioritisation, and issue resolution.
• Support various projects and agendas for associates within the Executive team.
• Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
• Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
• Coordinate leadership events, including venues, travel, catering, and event logistics.
• Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

Mars is committed to providing access, equal opportunity, and reasonable adjustments for individuals with disabilities, long-term health conditions, or who are neurodiverse during the application and recruitment process. To request reasonable adjustments, complete our Reasonable Adjustment Request Form here.