Executive Assistant

Knightsbridge Recruitment; Thatcham; Hybrid; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Generous pension

Holiday allowance

Job summary

Knightsbridge Recruitment is seeking an Executive Assistant to partner with the Global Head of an International Members Organisation, supporting across 150 countries. The role is hybrid with 3 days in Maidenhead and 2 days working from home, offering exceptional benefits and a generous pension.

The role requires 5+ years as an EA in fast-paced environments, outstanding prioritisation, and the ability to manage upwards with diplomacy while handling confidential matters.

Qualifications

• 5+ years as an EA in a fast-paced environment.
• Exceptional prioritisation skills.
• Confident upward managing and stakeholder diplomacy.
• Experience handling sensitive information with discretion.
• Ability to coordinate complex diaries and travel arrangements.

Responsibilities

• Managing an extremely complex and evolving diary.
• Coordinating Executive Leadership Team activity and follow-up actions.
• Preparing briefings, papers and meeting materials.
• Handling sensitive communications and stakeholder engagement.
• Coordinating domestic and international travel.
• Managing competing requests for the Global Head’s time.
• Supporting key organisational projects and priorities.
• Acting as a central point of coordination across the organisation.
• Ensuring actions and commitments are tracked and delivered.
• Anticipating issues and resolving them before they reach the Global Head.

Skills

Executive support

Prioritisation

Stakeholder management

Discretion

Job description

This is a very exciting opportunity for a strategic, high-level Executive Assistant who operates as a true business partner to support the dynamic Global Head of an International Members Organisation, working across 150 countries worldwide.

The role is 3 days in the office in Maidenhead (5 mins walk from the station), 2 days WFH – an easy commute on the Elizabeth line or train from Paddington.

• The company is very employee-centric and offers exceptional benefits with a generous pension and holiday allowance. Core hours are 8.30 am – 5pm – Monday to Thursday and 8.30am – 4.30pm on Friday

Strategic Partnership & Upward Management

• Managing Upwards: You will have the ability to influence, guide, and align with the Global Head. This involves anticipating their needs before they arise and proactively setting up their schedule for success.
• Challenging Appropriately: The role requires the confidence to push back on unrealistic requests, say "no" to low-priority meetings, and question processes to protect the Global Head’s time and focus.
• Gatekeeping with Diplomacy: Act as a critical interface between the leader and stakeholders, filtering information and managing competing demands while maintaining strong professional relationships.

The Role

• Managing an extremely complex and evolving diary
• Coordinating Executive Leadership Team activity and follow-up actions
• Preparing briefings, papers and meeting materials
• Handling sensitive communications and stakeholder engagement
• Coordinating domestic and international travel
• Managing competing requests for the Global Head’s time
• Supporting key organisational projects and priorities
• Acting as a central point of coordination across the organisation
• Ensuring actions and commitments are tracked and delivered
• Anticipating issues and resolving them before they reach the Global Head

Candidate

• 5 years plus as an EA in a fast-paced environment
• Exceptional prioritisation skills
• Confident upward managing
• Remains professional when dealing with pressure or difficult conversations
• Comfortable operating in a demanding environment
• Organised and delivery-focused
• Creates structure and clarity in a busy environment
• Tracks actions and commitments through to completion
• Spots issues before they become problems
• Anticipates requirements rather than reacting to them
• Ensures nothing important falls through the cracks
• Able to work with Trustees, Executive Directors and senior external stakeholders
• Gains cooperation through credibility and professionalism
• Handles sensitive and confidential matters with discretion
• Has commercial and organisational Awareness
• Understands the wider business context behind decisions