Executive Administrative Assistant - Global Leaders

Worldpay (Uk) Limited; England; On-site; GBP 25,000 - 38,000; Full time

Job summary

Worldpay (Uk) Limited is seeking an Administrative Assistant to join a team supporting a portfolio of senior leaders. You will provide exceptional administrative and operational support, help drive efficiency, coordinate activities, and enable leaders to focus on delivering business impact.

You will manage calendars, coordinate domestic and international travel, prepare reports, process expenses, and assist with onboarding and events.

Qualifications

• Experience providing administrative support in a fast-paced, multi-leader environment.
• Strong organizational and time-management skills.
• Ability to manage high-volume administrative and transactional work with accuracy.
• Strong verbal and written communication skills.
• Excellent stakeholder management and coordination capabilities.
• A proactive, service-oriented approach with a focus on delivering a high-quality support experience.
• Ability to work independently while managing competing demands and deadlines.
• Experience using business productivity tools, calendaring platforms, travel booking systems, and expense management tools.
• Sound judgment when handling confidential and sensitive information.

Responsibilities

• Provide administrative support across a portfolio of fifteen senior leaders within a shared support model.
• Manage calendars and meeting coordination, including scheduling large and complex meetings across multiple stakeholders and time zones.
• Resolve scheduling conflicts and support urgent or last-minute calendar changes.
• Coordinate domestic and international business travel, including bookings, approvals, accommodation, and ground transportation in line with company policies.
• Act as a delegate within travel and expense systems where required.
• Submit and manage expense reports, ensuring compliance with established policies and timelines.
• Track receipts, approvals, and supporting documentation to ensure timely processing.
• Create and manage purchase orders and support invoice tracking through completion.
• Support event planning and logistics for team meetings, leadership offsites, town halls, and customer events.
• Coordinate information gathering, meeting materials, presentations, and administrative communications across supported teams.
• Support onboarding activities for new employees, including equipment requests, system access, and first-day coordination.
• Provide onsite administrative support, including visitor management, catering coordination, and meeting logistics as required.

Skills

Administrative support

Organizational skills

Time management

Stakeholder coordination

Verbal and written communication

Independent worker

Tools

Calendaring platforms

Travel booking systems

Expense management tools

Job description

Worldpay (Uk) Limited is seeking an Administrative Assistant to join a team supporting a portfolio of senior leaders. You will provide exceptional administrative and operational support, help drive efficiency, coordinate activities, and enable leaders to focus on delivering business impact.

You will manage calendars, coordinate domestic and international travel, prepare reports, process expenses, and assist with onboarding and events.