Executive Administrative Assistant to Global Leaders

Global Payments; Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

Global Payments is seeking an Administrative Assistant to support a portfolio of senior leaders with exceptional organizational and operational coordination. You will manage calendars, schedule complex meetings across multiple time zones, and help coordinate domestic and international travel in line with company policies.

You will also process expense reports, assist with purchase orders and invoicing, and help plan leadership-facing events and onboarding activities.

Qualifications

• Experience providing administrative support in a fast-paced, multi-leader environment.
• Strong organizational and time-management skills with the ability to balance multiple priorities effectively.
• Excellent verbal and written communication skills.
• Strong stakeholder management and coordination capabilities.

Responsibilities

• Provide administrative support across a portfolio of senior leaders, coordinating calendars and meetings across time zones.
• Coordinate domestic and international travel, including bookings and approvals, in line with policies.
• Submit and manage expense reports and ensure compliance with timelines.
• Create and manage purchase orders and support invoice tracking.
• Support event planning and logistics for team meetings, offsites, and town halls.
• Assist onboarding activities for new employees and provide onsite admin support when needed.

Skills

Calendar management

Travel bookings

Expense management

Stakeholder management

Communication

Organizational skills

Onboarding support

Confidentiality

Tools

Calendaring platforms

Travel booking systems

Expense management tools

Job description

Global Payments is seeking an Administrative Assistant to support a portfolio of senior leaders with exceptional organizational and operational coordination. You will manage calendars, schedule complex meetings across multiple time zones, and help coordinate domestic and international travel in line with company policies.

You will also process expense reports, assist with purchase orders and invoicing, and help plan leadership-facing events and onboarding activities.