Executive Assistant to the Vice-Chancellor

Oxford Brookes University; Oxford; Hybrid; GBP 37,000 - 40,000; Full time

Benefits offered by this job

Generous annual leave

Employer-contributing pension

On-campus nursery

Discounts

Sports & library access

Job summary

Oxford Brookes University is seeking an experienced Executive Assistant to provide high-level, confidential support directly to the Vice-Chancellor. This central role involves coordinating with the Senior Leadership Team and managing the Vice-Chancellor's diary with tact and discretion.

You will join a collaborative team in a busy university environment, supporting travel, events, budgets, and major university activities while maintaining calm under pressure and delivering a first-class service

Qualifications

• Proven experience providing executive or personal assistant support to a senior leader.
• Excellent written English and interpersonal skills with a diplomatic, reassuring manner.
• High attention to detail and discretion with confidential information.
• Knowledge of Word, Excel, PowerPoint; Google Workspace desirable.
• Willingness to work flexible hours when required by university business.

Responsibilities

• Executive support and liaison for the Vice-Chancellor, triaging queries and drafting communications.
• Diary and schedule management with briefs and itineraries.
• Stakeholder engagement with staff, students, parents, and external partners.
• Travel and event logistics for UK and international itineraries.
• Financial administration including budget monitoring and expense claims.
• Collaborative projects with the Vice-Chancellor's Office on major university activities.

Skills

Executive support

Diary management

Stakeholder engagement

MS Office

Google Workspace

Communication skills

Tools

Microsoft Office

Job description

Oxford Brookes University is seeking an experienced Executive Assistant to provide high-level, confidential support directly to the Vice-Chancellor. This central role involves coordinating with the Senior Leadership Team and managing the Vice-Chancellor's diary with tact and discretion.

You will join a collaborative team in a busy university environment, supporting travel, events, budgets, and major university activities while maintaining calm under pressure and delivering a first-class service