Executive Assistant to CEO & DCEO — Strategic Partner

Oxford University Hospitals NHS Foundation Trust; Oxford; On-site; GBP 42,000 - 62,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an Executive Assistant to the Chief Executive Officer and Deputy Chief Executive Officer. The role requires proactive, highly organised support at executive/senior management level with excellent MS Office skills and the ability to manage complex priorities under pressure.

You will work to ensure timely delivery of agendas, papers and minutes for committees, collaborate with the Board and Governors, and provide project management

Qualifications

• Recognised qualification in Business and Administration, or other relevant qualification and significant administrative experience.
• Proven experience of administrative support to Executives and/or senior management.
• Experience of managing a demanding workload.
• Experience of managing committees, taking and transcribing formal minutes and report writing.
• Good communication skills.

Responsibilities

• Diary management for CEO/DCEO and prioritisation.
• Draft correspondence and manage emails for CEO/DCEO.
• Support committees, agendas, papers, minutes, and bi-monthly report.
• Collaborate with Trust Board and Governors for timely presentations.
• Project management support on designated projects.
• Manage IT and office expenditures via Oracle purchase orders.
• Coordinate with communications for fit-for-purpose messages.
• Deliver training on admin systems and processes.
• Promote agile, continuous improvement in the executive function.
• Provide cover for peers to ensure office coverage.

Skills

Diary management

Prioritisation

Communication skills

Administrative support

Team collaboration

Education

Business and Administration qualification

Degree level education

Tools

Microsoft Office

Oracle

Job description

Oxford University Hospitals NHS Foundation Trust is seeking an Executive Assistant to the Chief Executive Officer and Deputy Chief Executive Officer. The role requires proactive, highly organised support at executive/senior management level with excellent MS Office skills and the ability to manage complex priorities under pressure.

You will work to ensure timely delivery of agendas, papers and minutes for committees, collaborate with the Board and Governors, and provide project management