Executive PA & Governance Coordinator

University of Oxford; England; On-site; GBP 42,000 - 54,000; Full time

Job summary

University of Oxford is seeking a highly organised PA & Governance Administrator to support the Chief Operating Officer and oversee governance for a leading research department. This role blends executive support with governance duties, demanding meticulous planning, discretion, and the ability to handle multiple priorities in a dynamic environment.

You will manage calendars, organise meetings, travel, prepare board papers and minutes, and coordinate committee processes across domestic and

Qualifications

• Significant experience as a Personal Assistant or Executive Assistant supporting senior leaders.
• Experience supporting governance or committee functions, including agenda preparation, minute taking and action tracking.
• Strong financial administration experience, including expenses and budget tracking.

Responsibilities

• Provide comprehensive diary management for the COO and manage scheduling conflicts.
• Organise meetings, agendas, board papers and minute taking as required.
• Coordinate travel, accommodation and detailed itineraries.
• Process expenses and financial records with accuracy.
• Prepare reports and departmental documentation.
• Support governance processes, meetings and committee papers.
• Record actions as Committee Secretary and monitor deadlines.
• Cover PA duties for Head of Department when needed.

Skills

Diary management

Executive support

Governance administration

Travel coordination

Budget tracking

Education

Bachelor's degree or equivalent

Job description

University of Oxford is seeking a highly organised PA & Governance Administrator to support the Chief Operating Officer and oversee governance for a leading research department. This role blends executive support with governance duties, demanding meticulous planning, discretion, and the ability to handle multiple priorities in a dynamic environment.

You will manage calendars, organise meetings, travel, prepare board papers and minutes, and coordinate committee processes across domestic and