Executive Assistant to MD — Strategic Scheduler

Mantis Ltd; Wilmslow; On-site; GBP 30,000 - 44,000; Full time

Benefits offered by this job

Health Cash Back Plan

Holiday Buy and Sell Scheme

Electrical Vehicle Salary Sacrifice

Cycle to Work Scheme

Regular Company Funded Social Events

Equal opportunities employer

Job summary

Mantis Energy in Wilmslow is seeking an Executive Assistant to the Managing Director who thrives under pressure, works with precision and keeps the top team focused on high‑impact work. This fast-paced role requires juggling priorities and proactively supporting the MD.

You will own the MD’s diary, inbox and travel, take concise minutes, prepare agendas and reporting, and coordinate with senior leadership while maintaining discretion and trust.

Qualifications

• Proven experience as a PA, EA or senior administrator supporting a director or senior leader.
• Ability to manage the MD’s diary, inbox and travel with minimal supervision.
• Discretion and judgement in handling confidential information.
• Strong written and verbal communication, with professional representation of the MD.
• Excellent minute-taking and ability to track actions to completion.

Responsibilities

• Owning the MD’s diary end-to-end, scheduling high-impact time and protecting focus.
• Triaging inbox, drafting routine responses and coordinating follow-ups.
• Attending key meetings, taking minutes and circulating clear action points.
• Preparing meeting agendas and KPI/management reporting materials.
• Scheduling travel, arranging accommodation and coordinating itineraries.
• Managing purchases, expenses and supplier orders on the MD’s behalf.
• Coordinating with senior leadership, clients and external contacts.
• Handling confidential information with discretion and proactivity.

Skills

Organisational skills

Discretion and trust

Communication skills

Time management

Proactive / self-starter

Tools

MS Office / Outlook

Job description

Mantis Energy in Wilmslow is seeking an Executive Assistant to the Managing Director who thrives under pressure, works with precision and keeps the top team focused on high‑impact work. This fast-paced role requires juggling priorities and proactively supporting the MD.

You will own the MD’s diary, inbox and travel, take concise minutes, prepare agendas and reporting, and coordinate with senior leadership while maintaining discretion and trust.