Executive Assistant to MD — Strategic Partner & Coordinator

Fawkes & Reece London; England; On-site; GBP 35,000 - 52,000; Full time

Job summary

Fawkes & Reece London is seeking an organised, proactive Executive Assistant to support the Managing Director in a busy civil engineering environment. You will coordinate diaries, travel, meetings and communications, acting as a trusted extension of the MD's office.

The role involves reporting, stakeholder liaison, and business development support to help drive priorities and ensure timely delivery of commitments.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or in a senior business support role.
• Experience supporting a Managing Director, CEO, founder or senior executive.
• Excellent organisational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the confidence to engage and follow up with senior managers and clients.
• Experience coordinating meetings, preparing minutes, managing action logs and producing reports.
• Strong IT skills across Microsoft 365, Outlook, Word and Excel.

Responsibilities

• Executive support: Manage the MD's diary, prioritise appointments, coordinate meetings and travel, and ensure they are fully prepared for key engagements.
• Communication management: Monitor and prioritise correspondence, draft professional emails, manage follow-ups and ensure important matters are dealt with promptly.
• Meetings & Action Tracking: Organise board meetings, leadership meetings and client engagements, prepare agendas, take minutes and maintain action trackers to ensure deadlines are met.
• Management Reporting: Coordinate weekly management reports, chase submissions from senior managers and prepare concise briefings highlighting key priorities, risks and outstanding actions.
• Stakeholder Management: Build strong relationships with senior leadership, clients and external stakeholders, ensuring effective communication and accountability across the business.
• Business Development Support: Maintain trackers for key clients, prospects and opportunities, coordinate introductions and ensure commercial conversations progress.
• Confidential Administration: Prepare board papers, presentations and documentation while handling sensitive commercial and personnel information with discretion.
• General Coordination: Support travel arrangements, appointments and other logistical requirements to ensure the MD's time is used effectively.

Skills

Executive support

Diary management

Stakeholder management

Communication

Travel coordination

Reporting

Microsoft 365

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Fawkes & Reece London is seeking an organised, proactive Executive Assistant to support the Managing Director in a busy civil engineering environment. You will coordinate diaries, travel, meetings and communications, acting as a trusted extension of the MD's office.

The role involves reporting, stakeholder liaison, and business development support to help drive priorities and ensure timely delivery of commitments.