Executive Assistant

FCL - Foster Contracting Ltd; Kelvedon; On-site; GBP 34,000 - 52,000; Full time

Job summary

FCL – Foster Contracting Ltd. is seeking an Executive Assistant to the Managing Director for a full-time, on-site role in Essex. You will manage calendars, coordinate meetings, prepare agendas, and maintain records while supporting internal and external communications.

The role requires strong diary management, excellent organization, and experience assisting senior leaders. Proficiency with MS Office and travel coordination are essential, with construction or engineering background advantageous.

Qualifications

• Strong executive administrative and personal assistance capabilities.
• Excellent diary management and scheduling skills.
• Clear, confident communication with stakeholders.
• Experience arranging travel and accommodation.
• Proficiency with MS Office and data/document management.
• Attention to detail and ability to work independently.
• Experience supporting senior executives; construction background advantageous.
• Relevant qualification in business administration or related field.

Responsibilities

• Manage Managing Director's calendar, coordinate meetings and agendas.
• Prepare briefing notes, correspondence and documents for internal/external use.
• Maintain records, minutes and follow-up actions; liaise with stakeholders.
• Organize travel, accommodation and itineraries; process expenses.
• Coordinate logistics for site visits and client meetings; support HR administration.
• Support internal communications and documentation alignment with business priorities.

Skills

Diary management

Communication

Travel arrangements

MS Office

Attention to detail

Time management

Problem solving

Independent work

Executive support

Construction background advantageous

Business administration

Education

Business administration

Tools

MS Outlook

MS Word

MS Excel

Job description

Company Description FCL – Foster Contracting Ltd is a long-established civil engineering contractor, with over 120 years of continuous development and experience. The company operates from multiple UK locations, including a head office in Kelvedon (serving Southern and Central UK), a Northern depot in Dunkeld (covering Northern UK, Ireland and offshore contracts). FCL has built a strong reputation for delivering high-quality, reliable, and best-value specialist services across a range of civil engineering sectors. Its in-house engineering teams design, build, and adapt equipment, staying current with technical advances and health and safety standards. FCL’s solutions support resilient routes and help clients reduce lifecycle carbon and costs through services such as hydroblasting, bitumen spraying, geosynthetic interlayers, surface treatments, sealant installations, and supply of specialist materials.

Role Description The Executive Assistant to the Managing Director is a full-time, on-site role based in Essex. This position provides high-level executive and personal support, including managing calendars, coordinating meetings, preparing agendas, and maintaining accurate records. The role involves handling correspondence, drafting documents, and supporting internal and external communications to ensure the Managing Director is fully briefed and prepared. Day-to-day responsibilities include organizing travel and accommodation, processing expenses, and coordinating logistics for site visits and client meetings. The Executive Assistant also assists with confidential matters, liaises with internal teams and external stakeholders, and ensures efficient, professional administrative support aligned with business priorities. They will also manage administration of all Human Resource requirements across company's.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Personal Assistance capabilities, supporting senior leadership with discretion and professionalism.
• Candidates should possess effective Diary Management and organizational skills to coordinate complex schedules, meetings, and deadlines.
• Candidates should possess clear, confident Communication skills for interacting with stakeholders, drafting correspondence, and handling calls.
• Candidates should possess experience in arranging Travel Arrangements, including itineraries, accommodation, and logistics.
• Candidates should ideally have proficiency with office software (e.g., MS Outlook, Word, Excel), and strong document and data management skills.
• Candidates should demonstrate attention to detail, time management, problem-solving skills, and the ability to work independently in a fast-paced environment.
• Candidates should preferably have prior experience supporting senior executives, and a background in construction, engineering, or related industries is advantageous.
• Candidates should ideally hold a relevant qualification in business administration or a related field, or have equivalent experience.