Strategic Executive Assistant to Managing Director

Fawkes & Reece London; Chesham; On-site; GBP 42,000 - 65,000; Full time

Job summary

Fawkes & Reece London is seeking a highly organized Executive Assistant to support the Managing Director in a busy civil engineering business delivering complex infrastructure projects across rail, water, utilities, aviation and other sectors.

You will act as a trusted extension of the MD's office, managing priorities, coordinating senior stakeholders and ensuring decisions, commitments and opportunities are followed through.

Qualifications

• Proven experience as an Executive Assistant or in a senior business-support role.
• Experience supporting a Managing Director or senior executive.
• Excellent organisation with the ability to manage competing priorities.
• Strong written and verbal communication and discretion.
• Experience coordinating meetings, minutes and action logs.
• Comfort with confidential information and high integrity.

Responsibilities

• Executive Support: Manage the MD's diary, prioritise appointments, coordinate meetings and travel.
• Communication Management: Draft professional emails and manage follow-ups.
• Meetings & Action Tracking: Organise board meetings and maintain action trackers.
• Management Reporting: Coordinate weekly management reports and concise briefs.
• Stakeholder Management: Build relationships with senior leadership and clients.
• Business Development Support: Track key clients and opportunities; coordinate introductions.
• Confidential Administration: Prepare board papers and presentations with discretion.
• General Coordination: Support travel arrangements and other logistics.

Skills

Diary management

Stakeholder coordination

Executive support

Travel coordination

MS 365 / Outlook

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Fawkes & Reece London is seeking a highly organized Executive Assistant to support the Managing Director in a busy civil engineering business delivering complex infrastructure projects across rail, water, utilities, aviation and other sectors.

You will act as a trusted extension of the MD's office, managing priorities, coordinating senior stakeholders and ensuring decisions, commitments and opportunities are followed through.