Executive Assistant to MD — On-Site Diary & Travel

FCL - Foster Contracting Ltd; Kelvedon; On-site; GBP 34,000 - 52,000; Full time

Job summary

FCL – Foster Contracting Ltd. is seeking an Executive Assistant to the Managing Director for a full-time, on-site role in Essex. You will manage calendars, coordinate meetings, prepare agendas, and maintain records while supporting internal and external communications.

The role requires strong diary management, excellent organization, and experience assisting senior leaders. Proficiency with MS Office and travel coordination are essential, with construction or engineering background advantageous.

Qualifications

• Strong executive administrative and personal assistance capabilities.
• Excellent diary management and scheduling skills.
• Clear, confident communication with stakeholders.
• Experience arranging travel and accommodation.
• Proficiency with MS Office and data/document management.
• Attention to detail and ability to work independently.
• Experience supporting senior executives; construction background advantageous.
• Relevant qualification in business administration or related field.

Responsibilities

• Manage Managing Director's calendar, coordinate meetings and agendas.
• Prepare briefing notes, correspondence and documents for internal/external use.
• Maintain records, minutes and follow-up actions; liaise with stakeholders.
• Organize travel, accommodation and itineraries; process expenses.
• Coordinate logistics for site visits and client meetings; support HR administration.
• Support internal communications and documentation alignment with business priorities.

Skills

Diary management

Communication

Travel arrangements

MS Office

Attention to detail

Time management

Problem solving

Independent work

Executive support

Construction background advantageous

Business administration

Education

Business administration

Tools

MS Outlook

MS Word

MS Excel

Job description

FCL – Foster Contracting Ltd. is seeking an Executive Assistant to the Managing Director for a full-time, on-site role in Essex. You will manage calendars, coordinate meetings, prepare agendas, and maintain records while supporting internal and external communications.

The role requires strong diary management, excellent organization, and experience assisting senior leaders. Proficiency with MS Office and travel coordination are essential, with construction or engineering background advantageous.