Executive Assistant to C‑Suite & UK Office Lead

Facilities by ADF plc; Virginia Water; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

29 days holiday including Bank Holiday

Free on-site parking

Uniform provided

Eye tests and glasses contribution

Employee Assistance Programme

Wellbeing Programme

Mental Health First Aid

Refer a Friend Bonus

Recognition awards

Job summary

Facilities by ADF PLC is seeking an Executive Assistant to support the CEO, CFO and COO, manage complex diaries, travel arrangements, and the Longcross office. The role requires discretion, high organisation, and experience in a listed company environment.

You will coordinate meetings, prepare briefing materials, and act as a reliable liaison with staff, investors and external stakeholders, while ensuring smooth daily operations across UK sites.

Qualifications

• Experience supporting C-suite or board-level executives
• Excellent written and verbal communication with a professional manner
• Strong organisational skills with ability to manage priorities and deadlines
• Advanced proficiency in Microsoft Office and virtual meeting platforms
• Full UK driving licence and willingness to travel occasionally

Responsibilities

• Provide proactive diary management for the Executive Management Team, prioritising scheduling conflicts
• Organise UK and international travel itineraries including flights, accommodation and ground transport
• Prepare agendas, papers, presentations and briefing packs for meetings, events and investor engagements
• Take minutes and track actions from senior leadership meetings, ensuring timely completion
• Act as trusted point of contact between the Executive team and internal staff, investors, advisers and external stakeholders
• Manage sensitive and confidential information with discretion
• Draft, proofread and format correspondence, reports and presentations
• Coordinate logistics for site visits, away days and internal and external events
• Oversee day-to-day running of the Longcross office ensuring it is safe, well-presented and efficient
• Manage office procurement, negotiating with suppliers for value

Skills

Diary management

Travel coordination

Executive support

Communication skills

Organisational skills

Microsoft Office

Virtual meeting platforms

Tools

Microsoft Office

Virtual meeting platforms

Job description

Facilities by ADF PLC is seeking an Executive Assistant to support the CEO, CFO and COO, manage complex diaries, travel arrangements, and the Longcross office. The role requires discretion, high organisation, and experience in a listed company environment.

You will coordinate meetings, prepare briefing materials, and act as a reliable liaison with staff, investors and external stakeholders, while ensuring smooth daily operations across UK sites.