Executive Assistant to Global Leadership Team

Publicis Digital Experience; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Pension

Life Assurance

Private Medical cover

Reflection Days

Shared Parental Leave

Job summary

Langland, a Publicis Health company, seeks an exceptional Executive Assistant to provide high-quality support to the Group Managing Director and Senior Leadership Team. You will anticipate needs, manage multiple priorities with discretion, and act with sound judgement to keep leadership operations smooth.

You will coordinate complex calendars, travel, meetings, and document production, using Microsoft 365 and AI-enabled tools to improve efficiency across geographies and teams.

Qualifications

• Previous experience as an Executive Assistant supporting senior leadership.
• Proactive, self-starting mindset with initiative.
• Exceptional organisational skills and ability to manage multiple priorities.
• Strong judgement and decision-making; know when to act independently.
• Excellent communication skills and attention to detail.
• Ability to build relationships with people at all levels, including executives and clients.
• Calm, professional and solutions-focused approach under pressure.
• Advanced Microsoft 365 skills and confidence using AI and new technology.

Responsibilities

• Proactively manage complex diaries, priorities and schedules across geographies and time zones.
• Act as a trusted point of contact for the Group Managing Director, prioritising requests and progressing actions.
• Coordinate domestic and international travel, and manage expenses.
• Support leadership meetings with agendas, materials and logistics; ensure actions are followed up.
• Liaise with clients and senior leaders, handling confidential information with discretion.
• Assist with onboarding of new hires and coordination of internal, client and agency events.
• Provide document formatting and proofreading for internal and client materials.
• Leverage Microsoft 365, AI tools and productivity tech to streamline admin and automate tasks.

Skills

Executive Assistant experience

Proactive mindset

Organisational skills

Judgement & decision-making

Communication skills

Relationship building

Calm, solutions-focused

AI literacy

Tools

Microsoft 365

Generative AI

Emerging productivity tools

Job description

Langland, a Publicis Health company, seeks an exceptional Executive Assistant to provide high-quality support to the Group Managing Director and Senior Leadership Team. You will anticipate needs, manage multiple priorities with discretion, and act with sound judgement to keep leadership operations smooth.

You will coordinate complex calendars, travel, meetings, and document production, using Microsoft 365 and AI-enabled tools to improve efficiency across geographies and teams.