Executive Assistant

Publicis Groupe Holdings B.V; Greater London; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Pension

Private Medical cover

Reflection Days

Shared Parental Leave

Job summary

Langland, a Publicis Health company, is seeking an exceptionally organized Executive Assistant to provide high-quality support to the Group Managing Director and Senior Leadership Team. You will anticipate needs, manage complex diaries across geographies, coordinate travel and expenses, and support leadership meetings with materials and logistics.

You will interact with senior stakeholders across Langland, Publicis Health and Publicis Groupe, maintaining discretion and delivering solutions in a

Qualifications

• Experience assisting senior leadership in fast-paced environments.
• Proactive, self-starter with ownership and initiative.
• Exceptional organisational skills and ability to manage multiple priorities.
• Strong judgement, discretion and decision-making.
• Excellent communication and attention to detail.

Responsibilities

• Proactively manage complex diaries, priorities and schedules across geographies and time zones.
• Act as a trusted point of contact for the Group Managing Director, prioritising requests and progressing actions.
• Coordinate domestic and international travel and manage expenses.
• Support leadership meetings with agendas, materials and logistics; ensure actions are followed through.
• Liaise confidently with clients, senior leaders and teams, handling confidential information with discretion.
• Support agency operations and events, including onboarding of new hires and internal/client activities.
• Provide high-quality document formatting and proofreading for internal and client-facing materials.
• Utilise Microsoft 365 and AI tools to streamline administration and improve processes.

Skills

Executive support

Diary management

Stakeholder management

Communication

Discretion

Education

Experience in executive/admin roles

Tools

Microsoft 365

Generative AI

Job description

Company description

Who we are

Langland, a Publicis Health company, is the only health communications agency that thinks further across Clinical Trial Experience, Medical Strategy & Education, Public Relations & Engagement, and Advertising, to create unique value with visionary clients.

What we believe

Health brings us together. In the diseases we suffer, the medicines we create, and the causes we champion, health shows us our collective humanity. When we break the barriers that divide us, when we think further, we can create healthier futures, together.

A passion for craft

Having expert thinking is only part of our story. To ensure excellence in everything we make, we have centred our disciplines around three essential crafts: science, strategy and creativity.

Overview

This is an opportunity to play a pivotal role at the heart of Langland, providing high-quality executive support to the Group Managing Director and wider Senior Leadership Team.

We’re looking for an exceptionally organised, curious and proactive self-starter who takes real ownership of their role. You’ll be someone who anticipates what is needed, spots issues before they become problems, and is confident making decisions and progressing things independently.

You’ll need to be comfortable working at pace, managing competing priorities and dealing with senior stakeholders across Langland, Publicis Health and Publicis Groupe. A calm, capable and solutions-focused approach is essential, alongside excellent judgement, discretion and communication skills.

This is more than diary and administrative support. We’re looking for someone who will stay one step ahead, make things happen and help the leadership team operate at its best.

Responsibilities

• Proactively managecomplex diaries, priorities and schedules across multiple geographies and time zones, anticipating pressures, resolving conflicts and protecting time for key priorities.
• Act as atrusted point of contact for the Group Managing Director, using sound judgement to prioritise requests and progress actions independently.
• Coordinatedomestic and international travel arrangements, alongside accurate and timely expense management.
• Support the Group Managing Director and Senior Leadership Team withleadership meetings and key business activities, coordinating agendas, materials and logistics and ensuring actions are followed through.
• Liaise confidently withclients, senior leaders and teams across Langland and Publicis Groupe, handling sensitive and confidential information with discretion.
• Supportagency operations and key initiatives, including onboarding of new hires and coordinating internal, client and agency events.
• Provide high-quality document formatting and proofreading support for internal and client-facing materials.
• Use Microsoft 365, generative AI and emerging productivity tools to streamline administration, improve processes, automate repetitive tasks and introduce smarter ways of working.

Qualifications

• Previous experience as an Executive Assistant supporting senior leadership, ideally within a fast-paced professional, creative or agency environment.

• A proactive, self-starting mindset, with the confidence to take ownership and use your initiative.

• Exceptional organisational skills and the ability to manage multiple competing priorities.

• Strong judgement and decision-making skills, knowing when to act independently and when to raise.

• Excellent communication skills and attention to detail, along with a genuine desire to improve how things are done.

• Confidence building relationships with people at all levels, including senior executives and clients, and a positive, collaborative attitude

• A calm, professional and solutions-focused approach, particularly when priorities change or pressure increases.

• Advanced Microsoft 365 skills and confidence using generative AI and new technology.

Additional information

Langland offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including:

Please check out the Publicis Career Pagewhich showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Langland, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.