Senior Leadership Executive Assistant — Global Coordination

Publicis Groupe; Greater London; On-site; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Pension

Private Medical cover

Reflection Days

Shared Parental Leave

Job summary

Langland, a Publicis Health company, is seeking an exceptionally organized Executive Assistant to provide high-quality support to the Group Managing Director and Senior Leadership Team. You will anticipate needs, manage complex diaries across geographies, coordinate travel and expenses, and support leadership meetings with materials and logistics.

You will interact with senior stakeholders across Langland, Publicis Health and Publicis Groupe, maintaining discretion and delivering solutions in a

Qualifications

• Experience assisting senior leadership in fast-paced environments.
• Proactive, self-starter with ownership and initiative.
• Exceptional organisational skills and ability to manage multiple priorities.
• Strong judgement, discretion and decision-making.
• Excellent communication and attention to detail.

Responsibilities

• Proactively manage complex diaries, priorities and schedules across geographies and time zones.
• Act as a trusted point of contact for the Group Managing Director, prioritising requests and progressing actions.
• Coordinate domestic and international travel and manage expenses.
• Support leadership meetings with agendas, materials and logistics; ensure actions are followed through.
• Liaise confidently with clients, senior leaders and teams, handling confidential information with discretion.
• Support agency operations and events, including onboarding of new hires and internal/client activities.
• Provide high-quality document formatting and proofreading for internal and client-facing materials.
• Utilise Microsoft 365 and AI tools to streamline administration and improve processes.

Skills

Executive support

Diary management

Stakeholder management

Communication

Discretion

Education

Experience in executive/admin roles

Tools

Microsoft 365

Generative AI

Job description

Langland, a Publicis Health company, is seeking an exceptionally organized Executive Assistant to provide high-quality support to the Group Managing Director and Senior Leadership Team. You will anticipate needs, manage complex diaries across geographies, coordinate travel and expenses, and support leadership meetings with materials and logistics.

You will interact with senior stakeholders across Langland, Publicis Health and Publicis Groupe, maintaining discretion and delivering solutions in a