Executive Assistant

MENA Alliances; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Immigration support

Competitive salary

Job summary

MENA Alliances is seeking an organized Executive Assistant to support the Global Analytics Director in London. The role requires handling complex calendars, arranging domestic and international travel, and preparing expense reports with precision.

You will collaborate with executive teams, coordinate with global colleagues, and help foster a productive, engaging workplace culture while managing sensitive information discreetly.

Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Experience as an Executive Assistant.
• Proven track record in executive-level calendar management.
• Experience coordinating domestic and international travel.

Responsibilities

• Coordinate and manage complex calendars across international locations.
• Organize domestic and international travel arrangements.
• Prepare and submit expense reports accurately and on time.
• Plan and execute team activities, including meetings, off-sites, and morale events.
• Track deliverables, manage deadlines, and follow up on tasks.
• Act as liaison between team members and stakeholders.
• Handle team space management, including moves and reconfigurations.
• Assist with documentation and meeting readiness.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Team collaboration

Tools

Microsoft Office

Job description

London, United Kingdom | Posted on 11/25/2024

You will play a key role in supporting the Global Analytics Director, ensuring the smooth running of their day-to-day operations. This position requires a self-motivated, organized individual who can manage complex schedules, coordinate with global teams, and handle sensitive information with discretion. You'll thrive in a fast-paced environment, collaborating with other Executive Assistants and team members to enhance efficiency and maintain strong organizational culture.

Key Responsibilities:

• Coordinate and manage complex calendars across international locations.
  
• Organize domestic and international travel arrangements.
  
• Prepare and submit expense reports accurately and on time.
  
• Plan and execute team activities, including meetings, off-sites, and morale events.
  
• Track key deliverables, manage deadlines, and ensure follow-ups on outstanding tasks.
  
• Act as a liaison between team members and stakeholders.
  
• Handle team space management, including moves and reconfigurations.
  
• Assist with documentation and ensure readiness for meetings and projects.
  
• Build and foster a positive, engaging team culture through morale-building activities.
  

Requirements

Basic Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  
• Experience as an Executive Assistant.
  
• Proven track record in executive-level calendar management.
  
• Experience coordinating domestic and international travel.

Preferred Qualifications

• Expertise in leading and implementing process improvements.
  
• Experience working in fast-paced, high-tech environments.
  
• Knowledge of designing processes to enhance efficiency.
  
• Competitive salary that matches your expertise.
  
• Gain valuable, hands-on experience with a top multinational company.
  
• Immigration supportto ensure a smooth transition.