Executive Assistant

Langland; Greater London; On-site; GBP 42,000 - 55,000; Full time

Benefits offered by this job

Pension

Life Assurance

Private Medical cover

Reflection Days

Shared Parental Leave

Job summary

Langland, a Publicis Health company, is seeking an exceptionally organized Executive Assistant to provide high-quality support to the Group Managing Director and Senior Leadership Team in London. You'll manage complex diaries, coordinate travel, support leadership meetings, and handle confidential information with discretion, while leveraging Microsoft 365 and AI tools to streamline workflows.

This role requires proactive problem solving, strong communication, and the ability to balance

Qualifications

• Previous experience as an Executive Assistant supporting senior leadership in a fast-paced environment.
• Proactive, self-starting mindset with initiative and ownership.
• Exceptional organizational skills and ability to manage multiple priorities.
• Strong judgement and decision-making; able to work independently and discreetly.
• Excellent communication and attention to detail with a collaborative attitude.
• Confidence building relationships with senior executives and clients.
• Advanced Microsoft 365 skills; comfortable with AI and new technology.

Responsibilities

• Proactively manage complex diaries, priorities and schedules across geographies and time zones.
• Act as trusted point of contact for the Group Managing Director, prioritising requests and progress actions.
• Coordinate domestic and international travel arrangements and expenses.
• Support leadership meetings with agendas, materials and logistics; ensure actions are followed.
• Liaise with clients, senior leaders and teams, handling confidential information with discretion.
• Support agency operations, onboarding new hires and coordinating events.
• Provide high-quality document formatting and proofreading support.
• Use Microsoft 365 and AI tools to streamline administration and improve workflows.

Skills

Executive support

Stakeholder management

Organization

Communication

Proactive / self-starter

Tools

Microsoft 365

Generative AI

Job description

Who we are

Langland, a Publicis Health company, is the only health communications agency that thinks further across Clinical Trial Experience, Medical Strategy & Education, Public Relations & Engagement, and Advertising, to create unique value with visionary clients.

Company Description

Who we are

Langland, a Publicis Health company, is the only health communications agency that thinks further across Clinical Trial Experience, Medical Strategy & Education, Public Relations & Engagement, and Advertising, to create unique value with visionary clients.

What We Believe

Health brings us together. In the diseases we suffer, the medicines we create, and the causes we champion, health shows us our collective humanity. When we break the barriers that divide us, when we think further, we can create healthier futures, together.

A passion for craft

Having expert thinking is only part of our story. To ensure excellence in everything we make, we have centred our disciplines around three essential crafts: science, strategy and creativity.

Overview

This is an opportunity to play a pivotal role at the heart of Langland, providing high-quality executive support to the Group Managing Director and wider Senior Leadership Team.

We’re looking for an exceptionally organised, curious and proactive self-starter who takes real ownership of their role. You’ll be someone who anticipates what is needed, spots issues before they become problems, and is confident making decisions and progressing things independently.

You’ll need to be comfortable working at pace, managing competing priorities and dealing with senior stakeholders across Langland, Publicis Health and Publicis Groupe. A calm, capable and solutions-focused approach is essential, alongside excellent judgement, discretion and communication skills.

This is more than diary and administrative support. We’re looking for someone who will stay one step ahead, make things happen and help the leadership team operate at its best.

Responsibilities

• Proactively manage complex diaries, priorities and schedules across multiple geographies and time zones, anticipating pressures, resolving conflicts and protecting time for key priorities.
• Act as a trusted point of contact for the Group Managing Director, using sound judgement to prioritise requests and progress actions independently.
• Coordinate domestic and international travel arrangements, alongside accurate and timely expense management.
• Support the Group Managing Director and Senior Leadership Team with leadership meetings and key business activities, coordinating agendas, materials and logistics and ensuring actions are followed through.
• Liaise confidently with clients, senior leaders and teams across Langland and Publicis Groupe, handling sensitive and confidential information with discretion.
• Support agency operations and key initiatives, including onboarding of new hires and coordinating internal, client and agency events.
• Provide high-quality document formatting and proofreading support for internal and client-facing materials.
• Use Microsoft 365, generative AI and emerging productivity tools to streamline administration, improve processes, automate repetitive tasks and introduce smarter ways of working.

Qualifications

• Previous experience as an Executive Assistant supporting senior leadership, ideally within a fast-paced professional, creative or agency environment.
• A proactive, self-starting mindset, with the confidence to take ownership and use your initiative.
• Exceptional organisational skills and the ability to manage multiple competing priorities.
• Strong judgement and decision-making skills, knowing when to act independently and when to elevate.
• Excellent communication skills and attention to detail, along with a genuine desire to improve how things are done.
• Confidence building relationships with people at all levels, including senior executives and clients, and a positive, collaborative attitude
• A calm, professional and solutions-focused approach, particularly when priorities change or pressure increases.
• Advanced Microsoft 365 skills and confidence using generative AI and new technology.

Additional Information

Langland offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including:

Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Langland we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.