Senior Executive Assistant to VP, Global Leadership

Mars; Greater London; On-site; GBP 42,000 - 65,000; Full time

Benefits offered by this job

Mars University

Company bonus

Job summary

Mars in Paddington is seeking an experienced Executive Assistant to support a member of the global leadership team on-site. You will manage the diary, communications, travel, expenses, and work closely with senior stakeholders while handling confidential information with discretion.

This role requires a proactive, solutions-focused approach and a collaborative mindset to coordinate with the EA Team and other leaders across the organisation.

Qualifications

• Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
• Excellent written and verbal communication; ability to build relationships at all levels.
• Outstanding organisational and prioritisation skills with a keen eye for detail.
• A proactive and solutions-focused approach anticipating needs and resolving challenges.
• Sound judgement and confidence to manage competing priorities.
• A collaborative mindset across teams and with senior stakeholders.
• Discretion and confidentiality when handling sensitive information.
• Experience using Ariba, Concur and/or Mobilexpense is advantageous.

Responsibilities

• Act as the primary contact for the VP, managing communications, meetings and stakeholder requests.
• Provide proactive executive support, including diary management and issue resolution.
• Support various projects and agendas for associates within the Executive team.
• Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
• Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
• Coordinate leadership events, including venues, travel, catering, and event logistics.
• Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.

Skills

Executive support

Communication skills

Organisation

Prioritisation

Problem solving

Discretion

Stakeholder management

Tools

Ariba

Concur

Mobilexpense

Job description

Mars in Paddington is seeking an experienced Executive Assistant to support a member of the global leadership team on-site. You will manage the diary, communications, travel, expenses, and work closely with senior stakeholders while handling confidential information with discretion.

This role requires a proactive, solutions-focused approach and a collaborative mindset to coordinate with the EA Team and other leaders across the organisation.