Executive Assistant to Director | Board & Exec Support

NORFOLK AND SUFFOLK NHS FOUNDATION TRUST; Norwich; On-site; GBP 27,000 - 35,000; Full time

Job summary

NORFOLK AND SUFFOLK NHS FOUNDATION TRUST is seeking a capable administrator to provide executive support for the Executive Director. You will manage diaries, handle emails, coordinate meetings, and support admin for board-level interactions.

The role requires prioritising work, staying calm under pressure, and meeting tight deadlines while using a range of business systems. Excellent organisational and customer service skills are essential for this fast-paced environment.

Qualifications

• Proven experience providing administrative support to senior leaders.
• Ability to prioritise workload and plan ahead with initiative.
• Calm and professional under pressure in a busy environment.
• Flexible and able to meet deadlines and adapt to changing needs.
• Experience interfacing with Board, Executive Team and external organisations.

Responsibilities

• Provide diary and email management for the Executive Director.
• Arrange meetings and provide administration support for meetings.
• Maintain action logs and track follow-ups.
• Support customer services processes and use a variety of business systems.
• Interface regularly with Board, Executive Team, senior managers and staff.

Skills

Diary management

Email management

Meeting coordination

Prioritisation

Organisational skills

Communication

Customer service processes

Use of business systems

Tools

Microsoft Office

Outlook

Job description

NORFOLK AND SUFFOLK NHS FOUNDATION TRUST is seeking a capable administrator to provide executive support for the Executive Director. You will manage diaries, handle emails, coordinate meetings, and support admin for board-level interactions.

The role requires prioritising work, staying calm under pressure, and meeting tight deadlines while using a range of business systems. Excellent organisational and customer service skills are essential for this fast-paced environment.