Executive Assistant to Dean – Strategic Admin & Projects

University of the West of Scotland; Paisley; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

24 days annual leave

12 days public holidays

Birthday leave

Pension scheme

Flexible working

Wellbeing resources

Career and research development

Job summary

University of the West of Scotland is seeking a Faculty Executive Assistant to provide professional, confidential support to the Dean and Faculty Leadership Team. The post-holder will manage complex diaries, correspondence and meetings, coordinate committee and project activity, and prepare reports and presentations.

Working with senior leaders across the University, you will help ensure the smooth operation of Faculty activities, handling sensitive information with discretion and contributing

Qualifications

• HND/SVQ Level 4 or equivalent or equivalent work experience.
• Substantial administration experience supporting senior level staff.
• Experience of a range of IT programs, including Microsoft 365 tools.
• Excellent interpersonal and communication skills (oral and written).
• High level of attention to detail and accuracy.
• Strong analytical skills.

Responsibilities

• Provide professional, confidential executive support to the Dean and Faculty Leadership Team.
• Manage complex diaries, correspondence and meetings.
• Coordinate committee and project activity, prepare reports and presentations.
• Oversee a range of administrative processes.
• Collaborate with senior leaders and stakeholders to ensure smooth Faculty operations.

Skills

Admin experience

Interpersonal skills

Attention to detail

Analytical skills

IT literacy

Education

HND/SVQ Level 4 or equivalent

Tools

Microsoft 365

Job description

University of the West of Scotland is seeking a Faculty Executive Assistant to provide professional, confidential support to the Dean and Faculty Leadership Team. The post-holder will manage complex diaries, correspondence and meetings, coordinate committee and project activity, and prepare reports and presentations.

Working with senior leaders across the University, you will help ensure the smooth operation of Faculty activities, handling sensitive information with discretion and contributing