Executive Assistant

UHI partnership; Inverness; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

42 days annual leave (pro rata)

Pension scheme

Flexible working

Employee Assistance Programme

Discounts and staff benefits

Job summary

University of the Highlands and Islands (UHI) invites applications for an Executive Assistant to support the Principal and Vice-Chancellor and Senior Executive Team. This campus-based role located at UHI House, Inverness, is a permanently funded, full-time position (35 hours per week) with a busy, dynamic workload.

You will manage a complex diary, coordinate meetings, prepare papers and briefing information, handle correspondence, and ensure actions are progressed.

Qualifications

• Must have excellent organisational and communication skills.
• Ability to handle confidential information with discretion.
• Experience supporting senior leaders or executives is desirable.

Responsibilities

• Manage complex diary and coordinate meetings and engagements.
• Prepare papers and briefing information for senior leadership.
• Handle correspondence and ensure key actions are progressed.
• Develop effective working relationships with internal and external stakeholders.

Skills

Diary management

Communication skills

Discretion

Organisation

Job description

UHI is the United Kingdom’s leading integrated university encompassing both further and higher education. We are more than a college and more than a traditional university: a diverse, flexible partnership, rooted in our communities and driven by their needs. Our network of colleges, specialist teaching centres and internationally recognised research institutes delivers supported, flexible learning from access level to PhD.

To support our work we are recruiting to the following role:

Executive Assistant

Salary range

Duration

Duration Permanent

Working hours

Working hours Full time (35 hours per week)

Location

Location UHI House, Inverness (campus based)

Closing Date

Closing Date 18 October 2026

A key role within the Principal and Secretary Office, the Executive Assistant role will provide high-quality, executive support to the University's senior leadership. Working closely with the Principal and Vice-Chancellor, members of the Senior Executive Team, University Court and colleagues across UHI, the postholder will provide proactive and trusted support within a busy and varied environment. The role includes managing a complex diary, coordinating meetings and engagements, preparing papers and briefing information, managing correspondence and ensuring key actions and priorities are progressed effectively.

The successful candidate will demonstrate excellent organisational and communication skills, sound judgement and a high level of professionalism and discretion. They will be confident in managing competing priorities, handling sensitive information and developing effective working relationships with a range of senior internal and external stakeholders.

Interviews will be held at UHI House, Inverness on a date to be confirmed..

At UHI, we offer a supportive, flexible and rewarding place to work, with a range of benefits including:

• 42 days’ annual leave (pro rata)
• Attractive pension scheme and options for additional contributions
• Flexible working and family-friendly policies
• Occupational sick pay and an Employee Assistance Programme (incl. spousal support)
• High-street and online retail discounts
• 10% off Highlife Highland memberships
• Cycle to Work scheme
• Contribution towards DSE prescription glasses
• Free parking and EV charging (where available)
• LinkedIn Learning access for ongoing professional development
• Long-service awards and active social events

If you have any queries about the application process please contact the HR Office at [e-mail] .