Faculty Executive Assistant

University of the West of Scotland; Paisley; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

24 days annual leave

12 days public holidays

Birthday leave

Pension scheme

Flexible working

Wellbeing resources

Career and research development

Job summary

University of the West of Scotland is seeking a Faculty Executive Assistant to provide professional, confidential support to the Dean and Faculty Leadership Team. The post-holder will manage complex diaries, correspondence and meetings, coordinate committee and project activity, and prepare reports and presentations.

Working with senior leaders across the University, you will help ensure the smooth operation of Faculty activities, handling sensitive information with discretion and contributing

Qualifications

• HND/SVQ Level 4 or equivalent or equivalent work experience.
• Substantial administration experience supporting senior level staff.
• Experience of a range of IT programs, including Microsoft 365 tools.
• Excellent interpersonal and communication skills (oral and written).
• High level of attention to detail and accuracy.
• Strong analytical skills.

Responsibilities

• Provide professional, confidential executive support to the Dean and Faculty Leadership Team.
• Manage complex diaries, correspondence and meetings.
• Coordinate committee and project activity, prepare reports and presentations.
• Oversee a range of administrative processes.
• Collaborate with senior leaders and stakeholders to ensure smooth Faculty operations.

Skills

Admin experience

Interpersonal skills

Attention to detail

Analytical skills

IT literacy

Education

HND/SVQ Level 4 or equivalent

Tools

Microsoft 365

Job description

Faculty of Computing, Science and Engineering

Faculty Executive Assistant

Full time: 35 hours per week

Permanent

Unfortunately, this role is not eligible for visa sponsorship in line with Home Office requirements. Applicants will therefore be unable to secure a Skilled Worker visa for this role and will require an alternative source of right to work in the UK.

Please note that the information provided in this advert is correct at the time of writing. The University cannot guarantee sponsorship, and we encourage you to keep up to date with any changes that the Home Office may introduce.

THE POST – Faculty Executive Assistant

This role provides professional, proactive and confidential executive support to the Dean and Faculty Leadership Team. The post-holder will manage complex diaries, correspondence and meetings, coordinate committee and project activity, prepare reports and presentations, and oversee a range of administrative processes.

Working closely with senior leaders and key stakeholders across the University, the role ensures the smooth operation of Faculty activities, supports the delivery of strategic objectives, manages sensitive information with discretion, and coordinates responses to regulatory and information requests. The post-holder will also contribute to the continuous improvement of administrative systems and processes, helping to deliver an efficient and high-quality support service.

The successful candidate should have the following:

• HND/SVQ Level 4 or equivalent or have relevant and practical work experience
• Substantial administration experience supporting senior level staff
• Experience of a range of IT programs, including Microsoft 365 tools
• Excellent interpersonal and communication skills (both oral and written)
• High level of attention to detail and accuracy
• Strong analytical skills

ABOUT US

University of the West of Scotland is a placemaking institution that is proud to be an integral part of its local communities, with a national and international reach: the University has four campuses in Scotland in Ayr, Dumfries, Lanarkshire and Paisley, as well as a campus in London Docklands. UWS has almost 100 international partnerships and its student community comprises more than 100 nationalities.

UWS is committed to providing education opportunities for all, empowering individuals to reach their full potential. The University creates meaningful impact locally, nationally and globally through innovative learning and teaching, pioneering research, and transformative partnerships. UWS is committed to the UNSDGs and was ranked joint 1st in Scotland and joint 4th in the UK for quality education (SDG4); and 1st in the UK and 39th globally for our contribution to decent work and economic growth (SDG8) in the Times Higher Education Sustainability Impact Ratings 2026.

90% of UWS research was classed as world-leading, internationally excellent, or recognised internationally in the REF (Research Excellence Framework) 2021.

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.

We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:

• 24 days of annual leave, plus a further 12 days for public/university holidays
• An additional days leave on your birthday
• Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme
• A flexible approach to working pattern and work-life balance
• Fitness facilities across our campuses
• Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
• Professional, career and research development opportunities.

Closing Date: Sunday 15th November 2026

Interview Date: Tuesday 24th November 2026