Executive Assistant to Executive Dean – On-site

City St George's; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Staff training and development

Pension scheme

Job summary

City St George’s, University of London seeks an proactive Executive Assistant to provide high-level admin support to the Executive Dean and School Leadership Team within the School of Communication and Creativity. The role ensures leaders have efficient operational backing to deliver education, research and enterprise strategy.

The post is on-site (60% of the time) and requires strong organisational, communication and confidentiality skills in a dynamic, student-centered academic environment.

Qualifications

• Educated to a minimum of ‘A’ level or equivalent, with office administration experience.
• Strong proficiency in Microsoft Office packages and high attention to detail.
• Exceptional customer-centered interpersonal and communication skills.
• Proven ability to prioritise a varied workload, meet tight deadlines, and work independently or collaboratively.
• High level of integrity when dealing with sensitive, confidential issues.
• Previous experience within Higher Education is desirable.

Responsibilities

• Diary and Logistics: Maintain complex diaries and coordinate meeting logistics for the Executive Dean and designated Senior Leadership Team member.
• Committee Support: Serve as secretary to School committees, collate papers, agendas and minutes, book rooms and organise catering where needed.
• Communication: Act as the main point of contact for the Dean's Office enquiries with tact and diplomacy.
• Administrative and Project Support: Coordinate and manage School projects, initiatives or events; prepare professional presentations and documents.
• Financial Controls: Support purchasing processes, including raising purchase orders, processing invoices, and travel bookings.

Skills

Diary management

MS Office

Communication skills

Organisation

Problem solving

Education

A-level or equivalent

Tools

Microsoft Office Suite

Job description

City St George’s, University of London seeks an proactive Executive Assistant to provide high-level admin support to the Executive Dean and School Leadership Team within the School of Communication and Creativity. The role ensures leaders have efficient operational backing to deliver education, research and enterprise strategy.

The post is on-site (60% of the time) and requires strong organisational, communication and confidentiality skills in a dynamic, student-centered academic environment.