Executive Support Lead to Leadership Team & Board

Zero Waste Scotland; Stirling; Remote; GBP 37,000 - 40,000; Full time

Job summary

Zero Waste Scotland is seeking a Personal Assistant to provide proactive, confidential support to the Executive Leadership Team and senior stakeholders. You will manage diaries, track actions, prepare papers, and coordinate governance processes, ensuring high levels of discretion and efficiency.

The role involves meeting planning, travel arrangements and cross-team collaboration to support organisational priorities, with some office attendance and potential travel within Scotland.

Qualifications

• Extensive experience supporting senior executives and building relationships with Boards and senior stakeholders.
• Experience supporting key meetings, including preparing papers, taking minutes and managing action logs.
• Ability to manage a demanding workload with competing priorities and tight deadlines.
• Operate with integrity and maintain total discretion.
• Excellent verbal and written communication skills.
• High level of enthusiasm, drive and initiative.
• Forward thinking with consistent task follow-through.
• Excellent IT skills including proficiency in Microsoft Office.

Responsibilities

• Provide high level executive support to the Executive Leadership Team, including diary management and tracking actions.
• Plan and schedule meetings and travel, ensuring information is accessible and actions are followed up.
• Work with other PAs and Board stakeholders to manage conflicting schedules and adapt to change.
• Take accurate minutes and circulate outputs promptly while maintaining confidentiality.
• Lead management of action logs to ensure timely follow-up by executives.
• Offer leave-back-up support for leadership PAs and support teams as needed.
• Coordinate governance by ensuring paper distribution, record keeping and secure documents.

Skills

Executive support

Diary management

Stakeholder management

Meeting coordination

Minute taking

Action log management

Discretion and confidentiality

Interpersonal communication

Proactive planning

Tools

Microsoft Office

Job description

Zero Waste Scotland is seeking a Personal Assistant to provide proactive, confidential support to the Executive Leadership Team and senior stakeholders. You will manage diaries, track actions, prepare papers, and coordinate governance processes, ensuring high levels of discretion and efficiency.

The role involves meeting planning, travel arrangements and cross-team collaboration to support organisational priorities, with some office attendance and potential travel within Scotland.