Executive Assistant to CEO and COO (HEO)

Brook Street; York and North Yorkshire; Hybrid; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Qualifications

• Experience in a PA or business support role.
• Excellent organisational skills and attention to detail.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office (Outlook, PowerPoint, Excel and OneNote).

Responsibilities

• Manage a very busy inbox, identify priorities, action where appropriate, and flag urgent items.
• Keep task trackers up to date with actions, owners and deadlines.
• Coordinate diaries for the Deputy CEO and COO, prioritise meetings and communicate clearly.
• Prepare meeting materials and briefings; ensure papers are ready in advance.
• Support senior forums with minute taking and tracking actions.
• Liaise with internal and external stakeholders and represent senior leaders professionally.
• Spot urgent issues and escalate; work across teams to drive timely delivery.
• Arrange travel (rail/hotels) and process expense claims when Diary Manager unavailable.
• Work closely with the Chief of Staff to provide seamless support.

Skills

PA experience

Organisational skills

Communication skills

Microsoft Office

Stakeholder management

Time management

Tools

Outlook

PowerPoint

Excel

OneNote

Job description

Executive Assistant to CEO and COO (HEO)

Location: York (hybrid after initial training)

If you thrive in a fast-paced, people-focused environment and you enjoy keeping senior leaders one step ahead, this is a fantastic opportunity to support a respected leadership team. Our client is hiring for a reputed client, where your organisation, attention to detail, and proactive mindset will make a real difference every day.

What you'll be doing:

• Managing a very busy inbox-identifying priorities, actioning where appropriate, and flagging urgent items
• Keeping task trackers up to date: monitoring actions, ownership and deadlines to ensure nothing slips
• Coordinating diaries for the Deputy CEO and COO-prioritising appointments and ensuring everything is clearly communicated
• Preparing meeting materials, supporting briefings and ensuring papers are ready in advance of internal and external meetings
• Supporting senior forums: minute taking, capturing actions, and ensuring decisions are tracked and progressed
• Liaising with a wide range of internal and external stakeholders, building trusting relationships and representing senior leaders professionally
• Proactively spotting urgent issues and escalating them while working across teams to drive timely delivery
• Arranging travel (e.g., rail/hotels) and processing expense claims when the Diary Manager is not available
• Working closely with the Chief of Staff to ensure a seamless support service

What you'll bring:

• Experience in a PA or business support role, or strong knowledge of corporate support functions
• A confident, service-orientated approach-always looking for smarter, more efficient ways of working
• Excellent organisational skills with a keen eye for detail and the ability to self-manage
• Strong verbal and written communication skills
• Competence with Microsoft Office, particularly Outlook, PowerPoint, Excel and OneNote
• Time-management and prioritisation skills that hold up in a busy, demanding environment
• The ability to collaborate effectively with stakeholders at all levels

Additional information:

• Working pattern: 37 hours, Monday to Friday
• Training: Full office attendance for the first 2 weeks; hybrid thereafter with at least 2 days in the office
• Assignment: until 02/05/27
• Pay rate: £14.66

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role,

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.