Executive Assistant / PA (12-month FTC)

CBRE Group, Inc.; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

CBRE Group, Inc. is seeking a Personal Assistant to provide administrative support to the Occupier Hub Executive team in Greater London. You will support approximately 4 key stakeholders, manage busy diaries, arrange meetings, travel, hotels and visas, and handle events and expenses.

The role requires 2 years’ PA experience, excellent organisation and communication skills, and the ability to work autonomously within a wider team while maintaining confidentiality.

Qualifications

• 2 years' PA experience or equivalent.
• Proactive administrative support to key stakeholders.
• Ability to manage busy calendars and arrange meetings, travel and events.

Responsibilities

• Draft, review and format documents (NDAs, deeds of variation, termination).
• Provide high quality administrative support to the Occupier Hub Executive team.
• Manage domestic and international travel arrangements and itineraries.
• Maintain the team's pitch schedule and process expense claims.
• Organise internal and client events onsite and offsite.

Skills

Diary management

Stakeholder liaison

Travel coordination

Organisational skills

Communication

Tools

MS Office

Job description

About the Role

We are looking for a Personal Assistant to provide administrative support within the Occupier Hub Executive team, to ensure that their needs and the clients' needs are always met. You will have approximately 4 key stakeholders to support and, from time to time, may be required to assist other members of the wider department.

What You Will Need

• Provide high quality, proactive administrative support to your key stakeholders and the wider team members, acting as a key point of contact.


• Extensive and occasionally complex diary management with an understanding of the team's priorities - pro-actively manage the team's busy diaries, arranging both internal and client meetings, lunches and dinners. Booking meeting rooms.


• Arranging domestic & international travel via our travel company. Arranging hotels and visas. Producing detailed itineraries.


• Maintain the team's pitch schedule.


• Processing expense claims.


• Full management of e-filing.


• Organise internal and client events both onsite and offsite.

What You Will Do

• Draft, review and format legal documents, including NDAs, deeds of variation and termination


• 2 years' PA experience.


• Excellent organisational skills and great attention to detail.


• Ability to prioritise and manage workload.


• Excellent communication skills - both written and verbal.


• Advanced IT skills (Word, Excel, MS Outlook and PowerPoint).


• Ability to work autonomously and as a part of a wider team.


• Discretion and sensitivity around confidentiality.


• Adaptable - Able to manage the team's changing priorities

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.