Senior Executive Assistant & PA – Diary, Travel & Events

CBRE Group, Inc.; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Job summary

CBRE Group, Inc. is seeking a proactive Personal Assistant to support the Occupier Hub Executive team with high‑level administrative tasks. You will manage calendars for approximately four stakeholders, coordinate domestic and international travel, and handle expense claims and e‑filing.

The role requires discretion, autonomy, and strong IT skills. The successful candidate will arrange internal and client events, maintain the pitch schedule, and ensure timely communication.

Qualifications

• 2 years’ PA experience.
• Excellent organisational skills and great attention to detail.
• Ability to prioritise and manage workload.
• Excellent communication skills – both written and verbal.
• Advanced IT skills (Word, Excel, MS Outlook and PowerPoint).
• Discretion and sensitivity around confidentiality.
• Ability to work autonomously and as a part of a wider team.

Responsibilities

• Draft, review and format legal documents, including NDAs, deeds of variation and termination.
• Diary management for the executive team and stakeholders; arrange internal and client meetings; book meeting rooms.
• Arrange domestic & international travel; book hotels and visas; produce detailed itineraries.
• Maintain the team’s pitch schedule.
• Process expense claims.
• Full management of e-filing.
• Organise internal and client events onsite and offsite.

Skills

Diary management

Travel coordination

Expense processing

Event organization

Communication skills

Discretion

Autonomy

Legal document drafting

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

CBRE Group, Inc. is seeking a proactive Personal Assistant to support the Occupier Hub Executive team with high‑level administrative tasks. You will manage calendars for approximately four stakeholders, coordinate domestic and international travel, and handle expense claims and e‑filing.

The role requires discretion, autonomy, and strong IT skills. The successful candidate will arrange internal and client events, maintain the pitch schedule, and ensure timely communication.