Senior Personal Assistant (FTC Maternity Cover)

CBRE UK; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading global real estate services firm seeks a Senior Personal Assistant to provide high-quality support to senior executives. The role involves managing diaries, coordinating events, and ensuring efficient administrative operations. Ideal candidates will have strong IT skills, excellent communication abilities, and a proactive attitude. Join a collaborative culture that values diverse perspectives and fosters professional growth.

Qualifications

• Advanced IT skills required, particularly in MS Office.
• Excellent communication skills, both verbal and written.
• Ability to prioritize and coordinate tasks efficiently.

Responsibilities

• Manage diaries and inboxes for senior directors.
• Coordinate client and team events.
• Provide general administrative support to the team.

Skills

Communication

Attention to Detail

Team Player

IT Skills

Prioritization

Tools

PowerPoint

MS Outlook

Excel

Word

Job description

STRATEGIC TRANSFORMATION

Senior Personal Assistant

Role Purpose

The Senior Personal Assistant will provide high quality and efficient support to the Head of Strategic Transformation / UK Head of Infrastructure, plus support to other senior members of his team. They will provide general administrative support to all team members and collaborate across the Assistant team to ensure that Strategic Transformation and client needs are met at all times.

Key Responsibilities:

Team Support and Administration:

• Point of contact for the team
• Diary Management for a Director, Senior Director and Executive Director
• Inbox Management for Senior Director and Executive Director
• Setting up recurring team meetings
• Meeting room booking
• Liaising with the travel company to book flights, train tickets and hotel accommodation and on occasions, creating travel itineraries
• Creating, formatting, and amending documents, correspondence, and presentations to ensure they are in line with the corporate standards
• Set up client meetings and similar events
• Finance related support such as raising invoices and submitting expenses
• Create itineraries and Chair team meetings when required
• Cover for other assistants when on leave and support ad hoc tasks for wider business when required
• Other ad-hoc activities to help in the running of the team

Marketing and Events:

• Coordination of client and team events
• Track client responses to invitations
• Distribute documents on behalf of Senior Director and Executive Director
• Other similar ad-hoc activities

Person Specification/Requirements:

• Advanced IT skills (PowerPoint, Word, MS Outlook, Excel)
• Good communication skills, both verbally and in writing
• Team player who effectively works with colleagues and clients of varying seniority
• Accurate and exceptional attention to detail
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Maintain a positive and flexible attitude towards all tasks
• Pro-active and enjoys working both autonomously and as part of a wider team
• Confident and assertive where required to assist team members
• Understands and appreciates the importance of using discretion particularly when dealing with confidential matters

Working at CBRE

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.

Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do—from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.

At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it’s like to work at CBRE, visit Life at CBRE

About CBRE

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.