Senior Personal Assistant (12-month FTC)

CBRE Group, Inc.; Greater London; On-site; GBP 32,000 - 46,000; Full time

Job summary

CBRE Group, Inc. is seeking a Personal Assistant to provide high-quality administrative support to the Occupier Hub Executive team in London. You will manage complex diaries, coordinate internal and client meetings, and arrange domestic and international travel.

The role requires 2 years' PA experience, excellent organisation, discretion, and strong communication. You will draft documents, process expenses, and help organise events, supporting a dynamic, client-focused team.

Qualifications

• 2 years PA experience.
• Excellent organisational skills and great attention to detail.
• Ability to prioritise and manage workload.
• Excellent communication skills – both written and verbal.
• Advanced IT skills (Word, Excel, MS Outlook and PowerPoint).
• Ability to work autonomously and as a part of a wider team.
• Discretion and sensitivity around confidentiality.
• Adaptable - Able to manage the team’s changing priorities.

Responsibilities

• Draft, review and format legal documents, including NDAs, deeds of variation and termination.
• Provide high quality, proactive administrative support to key stakeholders.
• Manage the team’s diaries and prioritise workload; arrange internal and client meetings, rooms, lunches and dinners.
• Arrange domestic & international travel via our travel company; arrange hotels and visas; produce itineraries.
• Maintain the team’s pitch schedule.
• Process expense claims.
• Full management of e-filing.
• Organise internal and client events onsite and offsite.

Skills

PA experience

Diary management

Administrative support

Prioritisation

Communication skills

Organisational skills

Discretion

Autonomous working

Adaptability

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Travel arrangements

Job description

About the RoleWe are looking for a Personal Assistant to provide administrative support within the Occupier Hub Executive team, to ensure that their needs and the clients’ needs are always met. You will have approximately 4 key stakeholders to support and, from time to time, may be required to assist other members of the wider department.What You Will Need• Provide high quality, proactive administrative support to your key stakeholders and the wider team members, acting as a key point of contact.• Extensive and occasionally complex diary management with an understanding of the team’s priorities – pro-actively manage the teams’ busy diaries, arranging both internal and client meetings, lunches and dinners. Booking meeting rooms.• Arranging domestic & international travel via our travel company. Arranging hotels and visas. Producing detailed itineraries.• Maintain the team’s pitch schedule.• Processing expense claims.• Full management of e-filing.• Organise internal and client events both onsite and offsite.What You Will Do• Draft, review and format legal documents, including NDAs, deeds of variation and termination• 2 years’ PA experience.• Excellent organisational skills and great attention to detail.• Ability to prioritise and manage workload.• Excellent communication skills – both written and verbal.• Advanced IT skills (Word, Excel, MS Outlook and PowerPoint).• Ability to work autonomously and as a part of a wider team.• Discretion and sensitivity around confidentiality.• Adaptable - Able to manage the team’s changing priorities.Why CBREWhen you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.Applicant AI Use DisclosureWe value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.