Executive Assistant & Operations Manager

Huntress; Bracknell; On-site; GBP 50,000 - 55,000; Full time

Job summary

Huntress is seeking an Executive Assistant & Operations Manager in Bracknell. This role combines high-level executive support with responsibility for head office operations, facilities, suppliers and compliance.

The successful candidate will own diary and travel management for the CEO/COO and lead business operations, budgeting and health & safety initiatives. Hybrid or flexible arrangements may be discussed for experienced applicants.

Qualifications

• Proven experience as a Senior Executive Assistant, EA or similar role.
• Experience supporting senior executives and managing complex diaries, meetings and travel.
• Experience taking ownership of office, business or operational responsibilities.
• Strong supplier, contractor and budget management experience.
• Excellent organisational, communication and stakeholder management skills.
• Confidential and commercially sensitive information handling.

Responsibilities

• Provide proactive executive support to the CEO, COO and SLT, including diary management, meetings, travel and confidential admin.
• Prepare board papers, briefing packs, reports and meeting documentation, ensuring actions are followed through.
• Manage the day-to-day operation of the head office, ensuring a safe, efficient environment.
• Oversee facilities, contractors, suppliers and workplace services.
• Manage office budgets, supplier contracts and service performance.
• Maintain office policies and processes, identifying opportunities for improvement.
• Lead Health & Safety activities including DSE, fire safety and risk management.
• Support employee onboarding, inductions and company events.
• Develop and supervise the Office & IT Systems Coordinator.

Skills

Diary management

Executive support

Stakeholder management

Budget management

Office operations

MS Office 365

Health & Safety awareness

Tools

Microsoft Office 365

Job description

Our client is seeking a highly organised and proactive Executive Assistant & Operations Manager to become a key point of contact across their head office. This is a varied role combining senior executive support with responsibility for office operations, suppliers, facilities, compliance and business administration.

If you're an experienced EA who enjoys taking ownership beyond traditional executive support, improving processes and keeping a business running smoothly behind the scenes, this could be an excellent opportunity.

Job Title: Executive Assistant & Operations Manager

Salary: £50,000 - £55,000 depending on experience

Location: Bracknell

Key Responsibilities:

• Provide proactive executive support to the CEO, COO and Senior Leadership Team, including complex diary management, meetings, travel and confidential administration
• Prepare board papers, briefing packs, reports, presentations and meeting documentation, ensuring actions are followed through
• Manage the day-to-day operation of the head office, ensuring a safe, efficient and professional working environment
• Oversee facilities, building maintenance, contractors, suppliers and workplace services
• Manage office budgets, supplier contracts and service performance
• Maintain office policies, procedures and operational processes, identifying opportunities for continuous improvement
• Lead Health & Safety activities, including DSE, fire safety, Driving for Work and risk management
• Support employee onboarding, office inductions and company events
• Manage and develop the Office & IT Systems Coordinator
• Coordinate business travel providers and other key office services
• Act as a central point of contact across the business, building strong relationships with senior stakeholders and external suppliers
• Support cross-functional projects and wider business initiatives as required

Skills and Experience:

• Proven experience as a Senior Executive Assistant, Executive Assistant, EA/Operations Manager or similar
• Strong experience supporting senior executives and managing complex diaries, meetings and travel
• Experience taking ownership of office, business or operational responsibilities
• Strong supplier, contractor and budget management experience
• Excellent organisational, communication and stakeholder management skills
• Comfortable handling confidential and commercially sensitive information
• Proactive, resourceful and confident working autonomously
• Experience managing or supervising others is desirable
• Strong Microsoft Office 365 skills
• Health & Safety experience or IOSH qualification is desirable

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.