Executive Assistant

Morgan McKinley; Maidenhead; Ibrido; GBP 34.000 - 57.000; Tempo pieno

Vantaggi offerti da questo lavoro

26 days holiday + Bank Holidays

Christmas shutdown + holiday allowance

Long service holiday allowance

Pension up to 10% employer contrib.

Hybrid working options

Life assurance

Descrizione del lavoro

Maidhead-based world-renowned organisation seeks an Executive Assistant to provide confidential support to the CEO at its Head Office. The role requires flawless judgement, resilience, and the confidence to challenge at the most senior levels.

Hybrid working options are available, with travel to events and meetings worldwide. Responsibilities include managing the CEO’s diary, preparing detailed agendas and board packs, coordinating travel, and ensuring attendees are well prepared.

Competenze

• Managing an extremely complex and evolving diary.
• Coordinating domestic and international travel.
• Preparing agendas, papers and board packs for meetings.
• Taking minutes and tracking actions from leadership meetings.
• Building relationships with internal and external stakeholders.
• Maintaining discretion and diplomacy at senior level.

Mansioni

• Managing an extremely complex and evolving diary.
• Preparing detailed itineraries and briefing documents for all appointments and meetings, as well as correspondence, reports, presentations etc
• Coordinating domestic and international travel
• Preparing detailed Agendas and Board Packs for quarterly Board meetings including collating and circulating papers in good time, arranging venues and ensuring all that attendees are fully prepared
• Attending quarterly Board meetings and other Leadership meetings to coordinate, troubleshoot issues and take minutes
• Coordinating Executive Leadership Team activity and follow-up actions
• Building effective relationships with key stakeholders both internally and externally
• Handling sensitive communications
• Managing competing requests for the CEO’s time
• Acting as a central point of coordination across the organisation
• Anticipating issues and resolving them before they reach the CEO

Conoscenze

Diary management

Travel coordination

Board preparation

Minutes taking

Stakeholder management

Confidentiality

Descrizione del lavoro

We have an exciting opportunity for a confident Executive Assistant to join a world-renowned organisation at their Head Office in Maidenhead as EA to the CEO. The role requires exceptional judgement, resilience, the confidence to manage competing demands and challenge where appropriate.

The CEO's role is very prominent and involves extensive worldwide travel to attend high profile events and meet with VVIPs, foreign dignitaries, government officials and UHNW individuals, therefore we are looking for someone with a high level of professionalism and sense of confidentiality.

Alongside a competitive salary of up to £57k there is an outstanding benefits package including:

• 26 days holiday plus Bank Holidays
• plus Christmas shutdown in addition to holiday allowance
• additional holiday allowance in line with long service
• excellent pension scheme with up to 10% employer contribution
• hybrid working options
• life assurance and more

The EA is responsible for one direct report who will provide administrative support.

Key responsibilities include:

• Managing an extremely complex and evolving diary
• Preparing detailed itineraries and briefing documents for all appointments and meetings, as well as correspondence, reports, presentations etc
• Coordinating domestic and international travel
• Preparing detailed Agendas and Board Packs for quarterly Board meetings including collating and circulating papers in good time, arranging venues and ensuring all that attendees are fully prepared
• Attending quarterly Board meetings and other Leadership meetings to coordinate, troubleshoot issues and take minutes
• Coordinating Executive Leadership Team activity and follow-up actions
• Building effective relationships with key stakeholders both internally and externally
• Handling sensitive communications
• Managing competing requests for the CEO’s time
• Acting as a central point of coordination across the organisation
• Anticipating issues and resolving them before they reach the CEO

This role requires impeccable attention to detail, high levels of professionalism, discretion and diplomacy, and the confidence to challenge and influence at the most senior level. The CEO is looking for someone who will build trusted relationships throughout the organisation and who, in time, will become a genuine business partner.

This role requires a minimum of 3 days a week at the Head Office in Maidenhead as well as willingness to travel as required with the CEO.