EA

Morgan McKinley (Guildford); Thatcham; Hybrid; GBP 34,000 - 57,000; Full time

Benefits offered by this job

26 days holiday

Bank Holidays

Christmas shutdown

Long service holiday allowance

Pension with employer contribution

Hybrid working

Life assurance

Job summary

Morgan McKinley (Guildford) is seeking an Executive Assistant to support a world-renowned organisation's CEO. The role demands impeccable judgement, resilience, discretion and the confidence to challenge at the highest level.

The CEO travels extensively to meet VVIPs and UHNW individuals; the EA will manage a complex diary, coordinate travel, and prepare detailed board packs and agendas while maintaining confidentiality and professionalism.

Qualifications

• Experience supporting a CEO or senior executive.
• Ability to manage an extremely complex and evolving diary.
• Experience coordinating both domestic and international travel.
• Proven track record preparing agendas and board papers.

Responsibilities

• Managing an extremely complex and evolving diary.
• Preparing detailed itineraries and briefing documents for all appointments and meetings, as well as correspondence, reports, presentations etc.
• Coordinating domestic and international travel.
• Preparing detailed Agendas and Board Packs for quarterly Board meetings including collating and circulating papers in good time, arranging venues and ensuring all attendees are fully prepared.
• Attending quarterly Board meetings and other Leadership meetings to coordinate, troubleshoot issues and take minutes.
• Coordinating Executive Leadership Team activity and follow-up actions.
• Building effective relationships with key stakeholders both internally and externally.
• Handling sensitive communications.
• Managing competing requests for the CEO's time.
• Acting as a central point of coordination across the organisation.
• Anticipating issues and resolving them before they reach the CEO.

Skills

Diary management

Travel coordination

Board packs

Stakeholder management

Executive support

Discretion

Job description

We have an exciting opportunity for a confident Executive Assistant to join a world-renowned organisation as EA to the CEO. The role requires exceptional judgement, resilience, the confidence to manage competing demands and challenge where appropriate.

The CEO's role is very prominent and involves extensive worldwide travel to attend high profile events and meet with VVIPs, foreign dignitaries, government officials and UHNW individuals, therefore we are looking for someone with a high level of professionalism and sense of confidentiality.

Alongside a competitive salary of up to 57k, there is an outstanding benefits package including:

• 26 days holiday plus Bank Holidays
• plus Christmas shutdown in addition to holiday allowance
• additional holiday allowance in line with long service
• excellent pension scheme with up to 10% employer contribution
• hybrid working options
• life assurance
• and more

The EA is responsible for one direct report who will provide administrative support.

Key responsibilities include:

• Managing an extremely complex and evolving diary
• Preparing detailed itineraries and briefing documents for all appointments and meetings, as well as correspondence, reports, presentations etc
• Coordinating domestic and international travel
• Preparing detailed Agendas and Board Packs for quarterly Board meetings including collating and circulating papers in good time, arranging venues and ensuring all that attendees are fully prepared
• Attending quarterly Board meetings and other Leadership meetings to coordinate, troubleshoot issues and take minutes
• Coordinating Executive Leadership Team activity and follow-up actions
• Building effective relationships with key stakeholders both internally and externally
• Handling sensitive communications
• Managing competing requests for the CEO's time
• Acting as a central point of coordination across the organisation
• Anticipating issues and resolving them before they reach the CEO

This role requires impeccable attention to detail, high levels of professionalism, discretion and diplomacy, and the confidence to challenge and influence at the most senior level. The CEO is looking for someone who will build trusted relationships throughout the organisation and who, in time, will become a genuine business partner.

This role requires a minimum of 3 days a week at the Head Office in Maidenhead as well as willingness to travel as required with the CEO.