Executive Assistant & Office Manager for Arts Leadership

Arts Council England; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

Maestro Arts seeks an experienced Executive Assistant and Office Manager to support our Directors and oversee the London office. This hands‑on role combines executive support, office operations, HR administration and operational coordination in a dynamic international artist management environment.

Reporting to the Managing Director, you will manage diaries and travel, coordinate IT systems and external providers, oversee budgets, and organise meetings, events, and office logistics with

Qualifications

• Proven experience as an Executive Assistant and/or Office Manager.
• Highly organised with excellent attention to detail.
• Strong communication skills, both written and verbal.
• Able to manage multiple priorities and work proactively.
• Discreet and confident handling confidential information.
• Flexible, team‑oriented attitude; good IT confidence.
• Interest in performing arts; languages welcome.

Responsibilities

• Provide executive support to Directors, including diary and travel coordination.
• Oversee day‑to‑day office operations and facilities.
• Coordinate IT systems, equipment and external providers.
• Manage suppliers, procurement and office budgets.
• Support HR administration and recruitment processes.
• Organise meetings, events and general office logistics.
• Maintain policies and internal documentation; ensure Health & Safety compliance.
• Handle expenses and credit card reconciliations.

Skills

Executive support

Office management

Communication skills

Multitasking

Discretion

Team player

IT literacy

Tools

Microsoft Office

Overture

Databases

Job description

Maestro Arts seeks an experienced Executive Assistant and Office Manager to support our Directors and oversee the London office. This hands‑on role combines executive support, office operations, HR administration and operational coordination in a dynamic international artist management environment.

Reporting to the Managing Director, you will manage diaries and travel, coordinate IT systems and external providers, oversee budgets, and organise meetings, events, and office logistics with