Executive Assistant/ Office Manager

Arts Council England; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

Maestro Arts seeks an experienced Executive Assistant and Office Manager to support our Directors and oversee the London office. This hands‑on role combines executive support, office operations, HR administration and operational coordination in a dynamic international artist management environment.

Reporting to the Managing Director, you will manage diaries and travel, coordinate IT systems and external providers, oversee budgets, and organise meetings, events, and office logistics with

Qualifications

• Proven experience as an Executive Assistant and/or Office Manager.
• Highly organised with excellent attention to detail.
• Strong communication skills, both written and verbal.
• Able to manage multiple priorities and work proactively.
• Discreet and confident handling confidential information.
• Flexible, team‑oriented attitude; good IT confidence.
• Interest in performing arts; languages welcome.

Responsibilities

• Provide executive support to Directors, including diary and travel coordination.
• Oversee day‑to‑day office operations and facilities.
• Coordinate IT systems, equipment and external providers.
• Manage suppliers, procurement and office budgets.
• Support HR administration and recruitment processes.
• Organise meetings, events and general office logistics.
• Maintain policies and internal documentation; ensure Health & Safety compliance.
• Handle expenses and credit card reconciliations.

Skills

Executive support

Office management

Communication skills

Multitasking

Discretion

Team player

IT literacy

Tools

Microsoft Office

Overture

Databases

Job description

Tue, 20 Oct 2026">published - Tue, 20 Oct 2026

Job Summary

Maestro Arts is seeking an experienced and highly organised Executive Assistant/ Office Manager to support our Directors and oversee the smooth running of our London office. This is a key role at the heart of a dynamic international artist management company.

Job Description

Maestro Arts offers a bold new vision for the performing arts. Our international management company provides worldwide representation for conductors, composers, visual artists, lecturers, stage designers and directors. We seek to unite outstanding performers from the world of classical music with innovative visual artists, other creative partners, international venues, and arts organisations.

Reporting to the Managing Director, this role provides dedicated support to our Leadership team while overseeing the smooth and efficient day to day running of the office. It is a varied and hands on position combining executive support, office management, HR administration, and operational coordination.

Key responsibilities

• Provide executive support to Directors, including diary and travel coordination
• Oversee the smooth day to day running of the office
• Manage suppliers, facilities, procurement and office resources
• Support HR administration and recruitment processes
• Coordinate IT systems, equipment and external providers
• Maintain company policies, documentation and internal systems
• Organise internal meetings, events and general office logistics
• Assist with financial administration, including expenses and office budgets

The ideal candidate

• Proven experience as an Executive Assistant and/or Office Manager
• Highly organised with excellent attention to detail
• Strong communication skills, both written and verbal
• Ability to manage multiple priorities and work proactively
• Discreet and confident handling confidential information
• A flexible, team-oriented approach with a positive attitude
• Strong IT confidence (Microsoft Office, collaboration tools; experience with databases is an advantage)
• A strong interest in the performing arts, particularly classical music, is highly desirable.
• Key European language skills, spoken and/or written would be very welcome.

Full details of the role can be found here: https://www.maestroarts.com/opportunities

Job Requirements

• Provide executive support to Directors, including diary and travel coordination
• Oversee the smooth day to day running of the office
• Manage suppliers, facilities, procurement and office resources
• Support HR administration and recruitment processes
• Coordinate IT systems, equipment and external providers
• Maintain company policies, documentation and internal systems
• Organise internal meetings, events and general office logistics
• Assist with financial administration, including expenses and office budgets

Job Responsibilities

• Coordinate Directors' diaries, meetings, travel, visas and itineraries; provide administrative support and handle confidential matters
• Support HR processes, including recruitment, onboarding, staff records and policies; administer company insurance
• Oversee day to day office operations, including suppliers, facilities, procurement and budgets
• Maintain company documentation, filing systems, policies and ensure Health & Safety compliance
• Organise meetings, events, room bookings and ticket requests
• Act as main IT contact, liaising with external providers; support systems (Overture, Microsoft Office) and manage IT equipment
• Assist with system updates, training and IT/digital projects; provide occasional social media cover
• Process Directors' expenses and credit card reconciliations
• Support wider team operations as required

• Job Title: Executive Assistant/ Office Manager

On 1 June 2023 we merged with Sulivan Sweetland, creating a mid-sized artist management company with increased flexibility and strength to support talent, deliver ambitious projects and further expand international reach.