Global Executive & Office Operations Lead

Engineered Arts; Falmouth; On-site; GBP 30,000 - 42,000; Full time

Job summary

Engineered Arts is seeking an experienced Executive Assistant / Office Manager to support the senior leadership team across our international offices in Falmouth, London, San Francisco and Montreal. You will coordinate calendars, plan travel, and act as a key contact for colleagues, customers and external partners.

You’ll help with events, supplier invoices, expenses, timesheets and general finance duties, while keeping offices running smoothly and ensuring confidential information is well

Qualifications

• Excellent organisational skills with ability to manage multiple priorities and deadlines.
• Strong attention to detail across administrative, financial and operational tasks.
• High level of discretion and professionalism with confidential information.
• Proactive, self-motivated with independent problem-solving ability.
• Proficient in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar, Drive).
• Strong written and verbal communication across all levels.

Responsibilities

• EA to leadership team: diary management, travel planning and meeting support.
• Office administration: reception, ordering, supplier management, utilities.
• Sales, events and installations: travel planning and logistics for staff at events.
• Finance: processing supplier invoices, expenses and timesheets; PO management.

Skills

Organisational skills

Attention to detail

Discretion & professionalism

Independent problem-solving

Google Workspace

Communication skills

Tools

ERP experience

Pleo (expense management)

Job description

Engineered Arts is seeking an experienced Executive Assistant / Office Manager to support the senior leadership team across our international offices in Falmouth, London, San Francisco and Montreal. You will coordinate calendars, plan travel, and act as a key contact for colleagues, customers and external partners.

You’ll help with events, supplier invoices, expenses, timesheets and general finance duties, while keeping offices running smoothly and ensuring confidential information is well